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Date: November 24, 2017

Bulletin Number: SU-252

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Subject SUNY Recruitment and Retention Payments for GSNU Employees Represented by the Communications Workers of America/Graduate Student Employees Union (CWA/GSEU)

Purpose To provide agency instructions for processing the Recruitment and Retention Payments.

Affected Employees Employees in the State University Graduate Student Negotiating Unit (GSNU) – BU28 who meet the eligibility criteria.

Background Chapter 166 of the Laws of 2017, which implemented the 2016-2019 Agreement between the State of New York and the Communications Workers of America/Graduate Student Employees Union, provides for recruitment and retention payments.

Each doctoral degree granting campus is allocated a portion of the Doctoral Program Recruitment and Retention Enhancement Fund based on the number of employees in BU28 to facilitate the recruitment and retention of new and existing doctoral students in selected programs.

Certain comprehensive colleges are allocated a portion of the Comprehensive College Graduate Program Recruitment and Retention Fund based on the number of employees in BU28 to fund graduate program recruitment and retention initiatives.

Processing
Date(s)


There will be three recruitment and retention payments as follows:


Pay Period

Effective Date

Pay End Date

Check Date

Administration 17L

11/16/17

11/29/17

12/13/17

Administration 24L

02/22/18

03/07/18

03/21/18

Administration 1L

4/05/18

4/18/18

05/02/18


Eligibility Criteria Employees who meet the following criteria on or after 07/02/16 AND on the Pay End Date associated with the Pay Period the payment is processed (see above) are eligible to receive the Recruitment or Retention Payments.
  • Bargaining Unit = 28
  • Salary Grade = 980
  • Pay Basis Code = BIW, FEE
  • Payroll Status = Active or Leave With Pay

Eligible employees at a doctoral degree granting campus receive the recruitment or retention payment at the discretion of the Dean of the Graduate Student Department.

Agency Actions Prior to processing, agencies must complete a roster identifying employees who will receive a recruitment or a retention payment as part of either the Doctoral Program Fund or the Comprehensive College Graduate Program Fund and must include the earnings code and payment amount.  The roster must be forwarded to SUNY System Administration.  A copy of this roster will be provided to OSC in an Excel format.

To pay the Recruitment and Retention Payments to eligible employees appearing on the approved roster, agencies must submit the following information on the Time Entry page or the Time Entry Interface (NPAY502) using Earnings Code GRC (or the appropriate non-resident alien earnings code – XRC, YRC, ZRC) for the recruitment payment or Earnings Code GRT (or the appropriate non-resident alien earnings code – XRT, YRT, ZRT) for the retention payment.

Earnings Begin Date:

Effective Date from above based on the Pay Period the payment is processed

Earnings End Date:

Same as the Earnings Begin Date

Earn Code:

GRC (or XRC, YRC, ZRC) - Recruitment Payment

GRT (or XRT, YRT, ZRT) – Retention Payment

Amount:

Payment amount appearing on the approved roster


Miscellaneous Payment Information The Recruitment and Retention Payments are pensionable but are not included in the calculation of overtime.

Tax Information

The Recruitment and Retention Payment is supplementaltaxable income, will be included in the employee’s taxable gross and is subject to all employment taxes and income taxes. 

Federal, State and New York City income tax withholding will be calculated using the Aggregate method, based on the employee’s current Tax Marital Status and Withholding Allowances on the Employee Tax Data page in PayServ.  Yonkers income tax withholding will be calculated using the Flat Rate method.  Yonkers Flat Rate withholding is 1.61135% for Yonkers residents and 0.50% for Yonkers non-residents.

Payroll Register and Employee’s Paycheck/Advice The appropriate Earnings Code and the amount paid will be displayed on the Payroll Register.  The appropriate Earnings Description and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Recruitment Payment

GRC

GSEU Recruitment Payment

XRC

GSEU Recruitment Payment IC 17

YRC

GSEU Recruitment Payment IC 18

ZRC

GSEU Recruitment Payment IC 19

Retention Payment

GRT

GSEU Retention Payment

XRT

GSEU Retention Payment IC 17

YRT

GSEU Retention Payment IC 18

ZRT

GSEU Retention Payment IC 19


Questions Questions regarding eligibility for this payment should be directed to the SUNY System Administration.

Questions regarding this bulletin should be directed to the Payroll Earnings mailbox.

Questions regarding taxes may be directed to the Tax and Compliance mailbox.