The agency must submit Time Entry transactions split by Pay Period effective dates. RGS and other override codes must be submitted using the appropriate calculation based on the effective date of the transaction.
Any rows inserted on the Job Data page will reflect the correct salary calculation based on the effective date of the transaction.
After the automatic leap year process is complete in Pay Period 12L, if a transaction is submitted with an effective date retroactively placing an employee on the payroll (Hire, Rehire, Reinstatement from Leave without Pay) prior to 09/01/15, the agency must submit a row for 09/01/15 using the Action/Reason of PAY/FAC, if none exists, in addition to the original row.
Any rows inserted on the Additional Pay page will reflect the appropriate salary calculation based on the effective date.
If an employee is receiving an Annual Earnings on Additional Pay such as ALR or CHS, etc., the system will calculate the entire pay period using the Leap Year Factor. The agency must submit a positive adjustment on the Additional Pay page using the appropriate code for the difference between the Regular calculation and the Leap Year calculation for the 5 days from 08/27/15-08/31/15.
After the leap year calculation has been updated, if a transaction is submitted retroactively placing an employee on an Annual Earnings such as ALR, etc., with an effective date prior to the changed, the agency must submit a row for 09/01/15, in addition to the original effective dated row, if none exists on the Additional Pay page.