Date: May 24, 2016

Bulletin Number: CU-540

Subject City University of New York (CUNY) Health Benefits Buy Out Waiver Program for the Payment Cycle of 01/01/16 – 06/30/16


To provide agency instructions for processing the CUNY Health Benefits Buy Out Payment.

Eligible CUNY employees who elect to participate in the Health Benefits Buy Out Waiver Program.

Background The Health Benefits Buy Out Waiver Program is authorized under IRC Section 125 and administered under the Medical Spending Conversion (MSC) Program.  Employees receive an annual incentive payment in exchange for waiving their City health benefits when other non-City group coverage is available.  The employee must complete the Health Benefits Application and the MSC Enrollment/Change Form.  An employee will receive $3,000 for waiving family coverage or $1,500 for waiving individual coverage on a semi-annual basis.  The maximum payment amount is $3,000; the payment must be prorated for any period less than 6 months.


Institution Pay Period 6L/7C; paychecks dated 07/07/16.
Agency Actions A listing of employees who elect to participate in the Health Benefits Buy Out Waiver Program is sent to the CUNY Central Office by the Deputy Director of the NYC Management Benefits Fund, Tax-Favored Benefits and Citywide Programs. To pay the Health Benefits Buy Out Payment to employees appearing on this list, agencies must submit the following information on the Time Entry Interface (NPAY502) or the Time Entry page using Earnings Code HBB – HB Buyout.

Earnings Begin Date:

Pay Period 6L/7C End Date or the last date the employee was in pay status

Earnings End Date:

Same as the Earnings Begin Date

Earn Code:

HBB – HB Buyout


The amount designated on the listing

Errors and warning messages are communicated to the agency via Control-D report NPAY502 (Warning/Rejected Time Entry Transactions: Univ Management & Programs) and must be manually updated in PayServ as necessary.

Tax Information The CUNY Health Benefits Buy Out Program is taxable income, will be included in the employee’s taxable gross wages and is subject to all employment and income taxes.

Payroll Register and Employee’s Paycheck/Advice The Earnings Code HBB and the amount paid will be displayed on the Payroll Register. The Earnings Description HB Buyout and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Questions Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.