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Date: January 4, 2016

Bulletin Number: CU-523

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Subject

City University of New York (CUNY) Health Benefits Buy Out Waiver Program for the Payment Cycle of 07/01/15 – 12/31/15

Purpose

To provide agency instructions for processing the CUNY Health Benefits Buy Out Waiver Program.

Affected
Employees

Eligible CUNY employees who elect to participate in the Health Benefits Buy Out Waiver Program.

Background

The Health Benefits Buy Out Waiver Program is authorized under IRC Section 125 and administered under the Medical Spending Conversion (MSC) Program.  Employees receive an annual incentive payment in exchange for waiving their City health benefits when other non-City group coverage is available.  The employee must complete the Health Benefits Application and the MSC Enrollment/Change Form.  An employee will receive $500 for waiving family coverage or $250 for waiving individual coverage on a semi-annual basis.  The maximum payment amount is $500; the payment must be prorated for any period less than 6 months.

Effective Date(s)

Institution Pay Period 20L/21C, paychecks dated 01/21/16.

Agency Actions

A listing of employees who elect to participate in the Health Benefits Buy Out Waiver Program is sent to CUNY Central Office by the Deputy Director of the NYC Management Benefits Fund, Tax-Favored Benefits and Citywide Programs.  To pay the Health Benefits Buy Out Payment to employees appearing on this list, University Payroll must submit the following information on the Time Entry Interface (NPAY502) or the Time Entry page using Earnings Code HBB.

Earnings Begin Date:

Pay Period 20L/21C End Date

Earnings End Date:

Pay Period 20L/21C End Date

Earn Code:

HBB

Amount:

The amount designated on the listing

Errors and warning messages are communicated to the agency via Control-D report NPAY502 (Warning/Rejected Time Entry Transactions:  Univ Management & Programs) and must be manually updated in PayServ as necessary.

Tax Information

The CUNY Health Benefits Buy Out Program is taxable income, will be included in the employee’s taxable gross wages and is subject to all employment and income taxes.  Income taxes will be calculated using the employee’s current Tax Marital Status and Withholding Allowances on the Update Employee Tax Data page.

Payroll Register and Employee’s Paycheck/Advice

The Earnings Code HBB and the amount paid will be displayed on the Payroll Register.  The Earnings Description HB Buyout and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Questions

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.