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Date: November 6, 2015

Bulletin Number: CU-517

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Subject

December 2015 Uniform Allowance Payment

Purpose

To provide agency instructions for processing the December 2015 Uniform Allowance Payment.

Affected
Employees

Employees in the City University of New York (CUNY) campus security titles and nursing titles who meet the eligibility criteria.

Background

Article III, Section 11, of the 2006-2009 Blue Collar Agreement between The City University of New York and various unions including the International Brotherhood of Teamsters, Local 237, provides for a uniform allowance payment to eligible employees.

Article III, Section 12, of the 2006-2009 White Collar Agreement between the City University of New York and various unions including the New York State Nurses Association, provides for a uniform allowance payment to eligible employees.

In addition, a memorandum dated 10/01/15 from Carmelo Batista, Jr., University Executive Director of Classified Staff Labor Relations, authorizes the December 2015 biannual payment for campus security titles and the December 2015 annual payment for nursing titles.

Effective Date(s)

Institution Pay Period 19C; paychecks dated 12/24/15.

Eligibility Criteria

Employees in the CUNY campus security titles listed below who have already received their first three uniform allowance payments are entitled to the December 2015 Uniform Allowance Payment as follows:

Title

Eligibility Requirements

Amount

Campus Security Officer (full-time)

Campus Peace Officer (full-time)

Campus Public Safety Sergeant

Be in Active pay status for at least 100 working days from June 1 to November 30

$328.00

Campus Peace Officer (hourly)

Be in Active pay status for at least 522 hours from June 1 to November 30

$328.00

Campus Security Assistant (full-time)

Be in Active pay status for at least 100 working days from June 1 to November 30

$196.50

Campus Security Assistant (hourly)

Be in Active pay status for at least 522 hours from June 1 to November 30

$196.50

Employees in the CUNY nursing titles listed below are entitled to the December 2015 Uniform Allowance Payment as follows:

Title

Eligibility Requirements

Amount

Staff Nurse

Nurse Practitioner

After the first year of service - be in Active pay status for at least 200 working days from January 1 to November 15

$242.10

Staff Nurse (hourly)

Be in Active pay status for at least 914 - 1224 hours from January 1 to November 15

$121.06

Be in Active pay status for at least 1225 – 1714 hours from January 1 to November 15

$181.58

Be in Active pay status for at least 1715 or more hours from January 1 to November 15

$242.10


Agency Actions

To pay the December 2015 Uniform Allowance Payment to eligible employees, the University Payroll must submit the following information on the Time Entry Interface (NPAY502) using Earnings Code UA6.

Earnings Begin Date:

12/10/15 or the last date the employee was in pay status

Earnings End Date:

Same as Earnings Begin Date

Earn Code:

UA6

Amount:

See above

Errors and warning messages are communicated to the University Payroll via Control-D report NPAY502 (Warnings/Rejected Time Entry Transactions) and must be manually updated in PayServ as necessary.

Miscellaneous
Payment
Information

The Uniform Allowance Payment is not pensionable and is not included in the calculation of overtime.


Deduction Information for Inactive Employees

All general deductions for employees whose Payroll Status is Terminated, Retired or Deceased will be automatically cancelled by OSC with the exception of the following:

Code

Description

406

Strike/Discip Fine

409

CUNY Disciplinary Fine

425

Repay State Loans/Debt

426

Higher Ed Repay State Loan

582

CUNY SS/Med Deficiency

GARNSH

Garnishments

603

TIAA Before Tax Arrears

604

TIAA After Tax Arrears


Tax Information

These monies are taxable income and are subject to all employment taxes and income taxes.  Income taxes will be calculated using the employee’s current Tax Marital Status and Withholding Allowances on the Update Employee Tax Data page.  The monies will be included in the employee’s taxable gross and will be reported on the employee’s Form W-2 using code UTA (Uniform/Tool Allowance).

Undeliverable Checks

If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 908.

Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P) and a Report of Check Exchange (Form AC 1476-P).  If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.

Payroll Register
and Employee’s
Paycheck/Advice

The Earnings Code UA6 and the amount paid will be displayed on the Payroll Register.  The Earnings Description Uniform Allowance CUNY and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Questions

Questions regarding eligibility for this payment may be directed to the University Office of Labor Relations.

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.