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Date: May 12, 2015

Bulletin Number: CU-503

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Subject

June 2015 Uniform Allowance Payment

Purpose

To provide agency instructions for processing the June 2015 Uniform Allowance Payment.

Affected Employees

Employees in the City University of New York (CUNY) campus security titles who meet the eligibility criteria.

Background

Section 11, Article III of the 2006-2009 Blue Collar Agreement between the City University of New York and various unions, including the International Brotherhood of Teamsters, Local 237, provides for a uniform allowance payment to eligible employees.

In addition, a memorandum dated 04/01/15 from Carmelo Batista, Jr., University Executive Director of Classified Staff Labor Relations, authorizes the June 2015 payment.

Effective Date(s)

Institution Pay Period 6C, paychecks dated 6/25/15.

Eligibility Criteria

Employees in the CUNY campus security titles listed below who have already received their first three uniform allowance payments are entitled to the June 2015 Uniform Allowance Payment as follows:

Title

Eligibility Requirement

Amount

Campus Security Officer (full-time)

Campus Peace Officer (full-time)

Campus Public Safety Sergeant

Be in Active pay status for at least 100 working days from December 1 to May 31

$328.00

Campus Peace Officer (hourly)

Be in Active pay status for at least 522 hours from December 1 to May 31

$328.00

Campus Security Assistant (full-time)

Be in Active pay status for at least 100 working days from December 1 to May 31

$196.50

Campus Security Assistant (hourly)

Be in Active pay status for at least 522 hours from December 1 to May 31

$196.50


Agency Actions

To pay the June 2015 Uniform Allowance Payment to eligible employees, agencies must submit the following information on the Time Entry Interface (NPAY502) or the Time Entry page using Earnings Code UA6.

Earnings Begin Date:

06/11/15 or the last date the employee was in pay status

Earnings End Date:

Same as Earning Begin Date

Earn Code:

UA6

Amount:

$196.50 or $328.00

Errors and warning messages are communicated to the agency via Control-D report NPAY502 (Warnings/Rejected Time Entry Transactions:  Univ Management & Programs) and must be manually updated in PayServ as necessary.

Deduction Information for Inactive Employees

All general deductions for employees whose Payroll Status is Terminated, Retired or Deceased will be automatically cancelled by OSC with the exception of the following:

Code

Description

406

Strike/Discip Fine

409

CUNY Disciplinary Fine

425

Repay State Loans/Debt

426

Higher Ed Repay State Loan

445

HC Flexible Spending

582

CUNY SS/Med Deficiency

GARNSH

Garnishments

603

TIAA Before Tax Arrears

604

TIAA After Tax Arrears


Undeliverable Checks

If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 908.

Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P) and a Report of Check Exchange (Form AC 1476-P).  If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.

Payroll Register and Employee’s Paycheck/Advice

The Earnings Code UA6 and the amount paid will be displayed on the Payroll Register.  The Earnings Description Uniform Allowance CUNY and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Questions

Questions regarding eligibility for this payment may be directed to the University Office of Labor Relations.

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.