NYS Comptroller Seal


Bureau of State Payroll Services


  Date:  June 15, 2004   Bulletin No.  CU-203

Subject Summer Payment for CUNY Department Chairpersons

To explain the procedures for processing Summer payments for CUNY Department Chairpersons.

Affected Employees CUNY Professional Staff employees in Bargaining Unit T8

The 2000 2002 Memorandum of Agreement between the City University of New York and the Professional Staff Congress/CUNY contains a provision to pay appropriate compensation for Department Chairpersons working the Summer.


Pursuant to an additional settlement agreement between the City University of New York and the Professional Staff Congress, dated January 12, 2004 , Department Chairpersons will be compensated for all hours of work performed as Department Chairpersons during their annual leave period.


Department Chairpersons designated by the College President will be paid one-ninth (1/9) of their annual salary for every month assigned to work beyond their regular academic year assignment. One hundred and twenty hours (120) constitutes the number of hours in one month used to determine the hourly rate.


The calculation for Department Chair earnings is as follows:

The Annual Salary is divided by nine (9).   This amount is multiplied by the number of hours worked as a Department Chairperson.   The resulting amount is divided by 120 hours.


Checks dated 7/08/04 .

OSC Actions

OSC has established a new Time Entry Earn Code, DCS (CUNY Department Chairperson Payment) to be used to report the number of hours worked each payroll period as a Department Chairperson.   The new earn code will automatically calculate the earnings based on the number of hours reported by the agency.   Since the earnings will be calculated automatically based on the salary rate in effect on the Earnings End Date, the agency must break down the earnings if the employee has a salary rate change between the Earnings Begin and Earnings End dates being reported.

Agency Actions

Agencies must submit payments for eligible CUNY Professional Staff using the Earn Code DCS on the Time Entry page.   Payments are to be processed on the Time Entry page as follows:

Earnings Begin Date: The first day of hours worked
Earnings End Date: The last day of hours worked
Earn Code: DCS
Hours/Unit: Number of hours worked

Note: If making payments for 2003, use the Earn Code CSP (CUNY Summer Payment). Refer to Payroll Bulletin No. CU-182.


Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.