NYS Comptroller Seal


Bureau of State Payroll Services


  Date:  July 29, 2003 Bulletin No. CU-182

Subject Summer Payment for CUNY Department Chairpersons
Purpose To explain the procedures for processing summer payments for CUNY Department Chairpersons.
Affected Employees CUNY Professional Staff employees in Bargaining Unit T8.
Institution Payroll Period 9 Current, checks dated 8/7/03.
Background/Eligibility Criteria The Memorandum of Agreement between the City University of New York and the Professional Staff Congress/CUNY contains a provision to pay appropriate compensation for Department Chairpersons working the summer.

Department Chairpersons designated by the College President will be paid one-ninth (1/9th) of their annual salary for every month (120 hrs) assigned over their regular academic year assignment. One hundred and twenty hours constitute a one-month summer assignment. The one hundred and twenty hours need not occur in the same calendar month. 

Refer to the memorandum dated 12/2/02 from Vice Chancellor Brenda Richardson Malone for eligibility criteria.
Agency Actions Payments for work performed through 8/6/03 may be submitted for check dated 8/7/03.

Payments for work performed from 8/7/03 through the end of summer may be submitted for check dated 9/4/03.

The amount to be paid in pay period 9C represents the portion of the total amount based on the percentage of total hours worked as of that date.

For example: If an employees' salary is $93507 and the employee worked an additional month (120 hours), the employee is due $10,389.67 for the summer. If the employee completed 90 hours by 8/6/03, the employee is due 75% of $10,389.67($7,792.25) in check dated 8/7/03 and 25% ($2597.42) in pay period 11C check dated 9/4/03.

In pay period 9C enter a general comment noting the total amount to be paid and the percentage that it represents.

Agencies must submit payments for eligible CUNY professional staff using the code CSP (CUNY Summer Payment) on the Additional Pay panel. Payments are to be processed through the Additional Pay panel as follows:

Earnings Code: CSP
Effective Date: The first day of the pay period being processed 7/24/03 or 8/21/03
Earnings: Amount to be paid
Goal Amount: Total amount of earnings to be paid
Questions Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.