Purpose
To explain the agency procedures for reporting rate increases and adjustments.
Affected Employees
Employees in the title of High Pressure Plant Tender
Effective Date
Pay period 17C, paychecks dated 11/27/02
Background
The rate increases are effective 7/1/98, 6/1/99, 3/1/00, 4/1/00, 4/1/01,and 6/30/02.
The new rates and other information are contained in Carmelo Batista, Jr.'s memorandum, dated October 2, 2002.
Agency Actions
Reporting the Rate Increases
To increase the hourly rate(s), the agency must submit the following actions, regardless of the employee's status:
For all rate increases, request a Pay Rt Chg on the Job Action Request panel, effective the date of the appropriate increase, using the reason of Change Rate (CRT), and the new hourly rate.
Submit a Request for a Pay Rt Chg with the appropriate hourly rate to update all other rows that exist on an employee's Job Data panel.
OSC Actions
Processing Automatic Retroactive Adjustments
Provided the agency submits the applicable increases, OSC will automatically process the retroactive adjustments for all "regular hours" paid to employees in the PaySR system (between 11/19/98 and 11/13/02).
Note: This refers only to the earnings appearing on Paycheck Data as RGH. The automatic adjustment will be calculated, regardless of the employee's current status.
Automatic adjustments will not be calculated for "regular hours" paid in the Legacy system between 7/1/98 and 11/18/98.
Automatic adjustments will not be calculated for "miscellaneous earnings" paid in the Legacy or PaySR systems.
Agency Actions Retroactive Adjustments
Reporting Retroactive Adjustments for "Regular Hours" Paid in the Legacy System
The agency must calculate and report the retroactive adjustment for all "regular hours" paid in the Legacy System between 7/1/98 and 11/18/98. The earn code ADJ must be used, as follows, to report the retroactive adjustment.
| Earnings Begin Date: | Enter 07/01/98, or a later date, if not on payroll 7/1/98. |
| Earnings End Date: | Enter 11/18/98, or an earlier date, if removed from payroll prior to 11/18/98. |
| Earn Code: | Enter ADJ |
| Amount: | Enter the total amount of the adjustment. |
Reporting Retroactive Adjustments for All Miscellaneous Earnings
The agency must calculate and report the retroactive adjustment for all miscellaneous earnings reported in both the Legacy and PaySR systems.
The earn code AJR must be used to report the combined retroactive adjustment for all earnings. The agency must provide an explanation of the adjustment in the General Comments panel or on a separate worksheet. If the agency uses a worksheet, the worksheet must be received in the audit unit by the agency reporting deadline for pay period 17C.
The earn code AJR must be reported as follows:
| Earnings Begin Date: | Enter the first date to be adjusted |
| Earnings End Date: | Enter the last date to be adjusted |
| Earn Code: | Enter AJR |
| Amount: | Enter the total amount of the adjustment. |
Revised Rate Chart
A new Rate Chart reflecting the new rates and appropriate earnings codes will be faxed to agencies.
Questions
Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.