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Date: October 13, 2016

Bulletin Number: UCS-231

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Subject Prepaid Legal Service Benefit for Unified Court System (UCS) Employees

Purpose To inform agencies of the processing of the 2016 Prepaid Legal Service Benefit.

Affected Employees

Employees represented by Communication Workers of America (CWA), Local 1180 in bargaining unit SD.

Employees represented by District Council 37 in bargaining unit SK who reside within the zip codes identified below:

New York City

Zip Codes

Brooklyn

112XX

Bronx

104XX

Queens

110XX, 111XX, 113XX, 114XX

Manhattan

100XX, 101XX, 102XX

Staten Island

103XX

New York State

Zip Codes

Nassau County

110XX, 115XX, 116XX, 117XX, 118XX

Suffolk County

06390 & 117XX (except 11719, 11764, 11778, 11786, 11789, 11792)

Westchester County

105XX, 106XX, 107XX, 108XX

Rockland County

10901, 10911, 10913, 10920, 10923, 10927, 10931, 10952, 10954, 10956, 10960, 10962, 10964, 10965, 10968, 10970, 10974, 10976, 10977, 10980, 10982, 10983, 10984, 10986, 10989, 10993, 10994

Note: The Zip code criteria is only applicable to members of District Council 37.

Background

Pursuant to Internal Revenue Code Section 61, certain fringe benefits including employer-funded group legal service benefits are considered taxable income.  Therefore, the value of this benefit will be added to the employee’s taxable gross wages, for tax withholding purposes, and reflected on the 2016 Form W-2 (Wage and Tax Statement).

Effective Date(s)

Paychecks dated November 16, 2016 (Administration)

OSC Actions OSC will automatically apply the Prepaid Legal Service Benefit for the 2016 calendar year for employees who were in a status of Active or Paid Leave and received salary from a position in Bargaining Unit SK or SD at any time during calendar year 2016. 
Listed below are the unions, bargaining units, values of the Prepaid Legal Service Benefit and the Earnings Codes:

Union Bargaining Units Value Earnings Code

District Council 37

SK

$107.00

PL3

CWA, Local 1180

SD

 $89.00

PL5

District Council 37 has determined that nonresident aliens are also eligible to receive this benefit.  The Earnings Codes used to process the benefit for nonresident aliens who meet the criteria stated above are as follows:

Earnings Code NRA Income Code

XPL

IC 17

YPL

IC 18

ZPL

IC 19


OSC will set up Social Security and Medicare tax deficiency deductions for any employee who is inactive at the time the benefit is applied.  As a result, the deficiency will automatically be recovered through payroll deduction should the employee later return to the payroll.

Control-D Report Control-D report NPAY771 (Time Entry Payment Report) identifies all employees for whom the Prepaid Legal Service Benefit was applied.

Agency Actions

Agencies should notify affected employees.

Payroll Register and Employee’s Paycheck/Advice The applicable earnings code and associated value will be displayed on the agency’s payroll register and the employee’s paycheck and/or direct deposit advice.

Questions
Questions regarding this bulletin may be emailed to the Tax and Compliance mailbox.