Purpose

To notify agencies of a change to the process for reissuing New York State payroll checks.

Background

Under the current business process:

• State agencies submit to the Division of the Treasury a stop payment request Form TD346 to place a stop payment on a New York State payroll check. 
• The Bureau of State Accounting Operations reissues the check to the State agency.

Under the new business process, State agencies will continue to submit Form TD346 to the Division of the Treasury. Once the stop payment has been successfully processed by the Treasury, OSC’s Bureau of State Payroll Services will reissue a payroll check to the State agency.

Effective Date(s)

Immediately

OSC Actions

OSC’s Bureau of State Payroll Services will reissue payroll checks once per week through the Statewide Financial System (SFS).

These checks will automatically be addressed to the employee’s attention at the agency address listed in the Location panel in PayServ. The Payee Reference/Invoice No. on the reissued check will be the original check number combined with the original check date.

Agency Actions

Agencies should:

• Continue to send all stop payment request forms (TD346) to the Division of Treasury for processing.
• Receive and distribute reissued checks to employees.
• Maintain an up-to-date agency address in the Location panel in PayServ.
  Please note: Any updates to this address will also be applied to the return address for W-2’s and Direct Deposit Advices.

Questions

Questions regarding stop payment request forms (TD346) should be directed to the Division on Treasury at [email protected].

Requests to update the agency address in PayServ and questions regarding paycheck reissuance should be directed to the Direct Deposit Returns and Reversals mailbox.