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Date: April 3, 2017

Bulletin Number: 1559

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Subject 2017 Special Assignment to Duty Pay for Civil Service Employees Association (CSEA) for Calendar Year 2016

Purpose To provide agency instructions for processing the 2017 Special Assignment to Duty Pay.

Affected Employees Employees of the Department of Transportation and the Office of Parks, Recreation and Historic Preservation in the following bargaining units who meet the eligibility criteria.

CSEA
Administrative Services Unit
Operational Services Unit
Institutional Services Unit

BU02
BU03
BU04
Background Pursuant to a side letter contained in the 2011-2016 Agreements between the State of New York and the Civil Service Employees Association (CSEA), employees whose assignment constitutes an exposure to inherent danger by virtue of unavoidable proximity to vehicular traffic within the highway Rights-of-Way are eligible for Special Assignment to Duty Pay.

Upon expiration of the 2011-2016 Agreements, employees eligible for the Special Assignment to Duty Pay shall continue to receive them in the event no successor Agreement is in place as long as there is a mutual agreement of the parties.

Per notification from the Governor’s Office of Employee Relations (GOER), Special Assignment to Duty Pay should continue and payment is authorized for calendar year 2016.

Effective Date(s) Administration Pay Period 26L, paychecks dated 04/19/2017.

Eligibility Criteria Full-time employees in BU02, BU03 and BU04 in the Department of Transportation (Department ID 17xxx) and the Office of Parks, Recreation and Historic Preservation (Department ID 49xxx) who routinely work on Interstate Routes within NYS, on NYS highway routes or on NYS parkway systems at least one-third or more of the time and actually worked in the previous calendar year are eligible for an annual lump sum payment of $500.

Agency Actions To pay the 2017 Special Assignment to Duty Pay to eligible employees, agencies must submit the following information on the Time Entry page or the Time Entry Interface (NPAY502) using Earnings Code SAD.

Earnings Begin Date: 03/23/2017
Earnings End Date: 04/05/2017
Earn Code: SAD
Units: 1
Payroll Register and Employee’s Paycheck/Advice The Earnings Code SAD and the amount paid will be displayed on the Payroll Register. The Earnings Description Special Assignment to Duty and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Retirement Information The Special Assignment to Duty Pay is pensionable but is not included in the calculation of overtime.

Tax Information The Special Assignment to Duty Pay payment is taxable income, will be included in the employee’s taxable gross and is subject to all employment taxes and income tax.

The income taxes will be calculated using the Supplemental Flat Rate Method.

Questions Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.