Purpose

To notify agencies of acceptable forms of payment for checks submitted via AC230.

Affected Employees

Any employee submitting a check to repay an overpayment

Background

Due to a change in the bank reconciliation process and the risk of personal checks being returned for insufficient funds without OSC being notified, personal checks will no longer be accepted from employees as a form of payment for overpayments. Uncashed payroll checks, certified checks, bank checks, money orders and agency checks will be accepted.

Effective Date(s)

Immediately

Agency Actions

When recovering overpayments, agencies should notify employees of acceptable forms of payment. If the agency chooses to accept a personal check from the employee, it should be deposited into the agency account. The agency should then write an agency check to the Comptroller’s Revolving Exchange Account.

OSC Actions

All personal checks from employees will be returned to the agency.An email notification will be sent to the payroll officer and the preparer of the AC230 that the check is being returned.

Questions

Questions regarding this bulletin should be directed to the Payroll Deduction mailbox.