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Date: March 8, 2016

Bulletin Number: 1473

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Subject

Repayment of the United University Professions (UUP) Bargaining Unit 68 Deficit Reduction Plan (DRP) Reductions

Purpose

To inform agencies of OSC’s processing of the repayment of United University Professions (UUP) Bargaining Unit 68 DRP reductions.

Affected Employees

Employees whose balance of United University Professions (UUP) Bargaining Unit 68 DRP reductions is less than zero (0) in one or more record number.

Background

As part of New York State and the United University Professions (UUP) Bargaining Unit 68 Deficit Reduction Plan (DRP) created pursuant to Section 7 of Part A of Chapter 491 of the Laws of 2011 and the Division of the Budget Bulletin B-1210 issued September 20, 2013, the balance of each employee’s actual DRP reductions will be repaid for Year-Round employees in equal biweekly installments over 39 consecutive pay period beginning with the final paycheck of fiscal year 2015-2016. For Summer Seasonal employees (who do not work consecutive payroll periods), repayment will begin when the employee rejoins the payroll in fiscal year 2016-2017 for the 2016 summer season and will end when the employee leaves payroll for the season.  Such employees will not be paid out in a lump sum, DRP repayments will resume when the employee rejoins the payroll in fiscal year 2017-2018 for the 2017 summer season and again cease once the employee leaves the payroll for the 2017 summer session.  Any remaining repayments will be made on September 28, 2017 for Institution and October 4, 2017 for Administrative employees, regardless of whether the employee is on the payroll at the time.

Effective Date(s)

Repayment of the United University Professions (UUP) Bargaining Unit 68 DRP reductions will begin in the following pay periods:

Cycle/Pay Period/Type

Pay Period Begin Date

Check Date

Administration Extra Lag

03/03/2016

04/06/2016

Administration 26 Lag

03/10/2016

04/06/2016

Administration 27Current

03/24/2016

04/06/2016

Institution Extra Lag

02/25/2016

03/31/2016

Institution 25 Lag

03/03/2016

03/31/2016

Institution 26 Current

03/17/2016

03/31/2016


Repayment of the United University Professions (UUP) Bargaining Unit 68 DRP reductions will end in the following pay periods:

Cycle/Pay Period/Type

Pay Period Begin Date

Check Date

Administration Extra Lag

08/17/2017

09/20/2017

Administration 11 Lag

08/24/2017

09/20/2017

Administration 12 Current

09/07/2017

09/20/2017

Institution Extra Lag

08/10/2017

09/14/2017

Institution 11 Lag

08/17/2017

09/14/2017

Institution 12 Current

08/31/2017

09/14/2017


Eligibility Criteria

Employees whose sum of gross earnings YTD for calendar year 2011 and greater for the following earnings codes is less than zero (0) in any record number is eligible for the repayment.

Year Round

Earnings Code

Description

D8D

13-15 68 DRP -1.923%

R8D

13-15 68 Retro DRP -1.923%

D9D

13-15 68 DRP Oth -1.923%

D3D

13-15 68 DRP Repayment

D4D

14-16 68 DRP -1.538%

R4D

14-16 68 Retro DRP -1.538%

D5D

14-16 68 DRP Oth -1.538%

D6D

14-16 68 DRP Repayment


Summer Seasonal

Earnings Code

Description

D4H

15-16 68 SS DRP -1.538%

R9H

15-16 68 SS Retro DRP -1.538%

D3H

14-15 68 SS DRP Repayment

D9H

14-15 68 SS DRP Oth -1.923% RP

D8H

14-15 68 SS DRP -1.923% RP

R8H

14-15 68 SS Retro DRP -1.923% RP

D5H

15-16 68 SS DRP Oth -1.538%

D6H

15-16 68 SS DRP Repayment


New Earnings Code

OSC has created a new earnings code to process the repayment of the United University Professions (UUP) Bargaining Unit 68 DRP reductions.

Additional Pay Earnings Code

Description

D7H

Final 68 SS DRP Repayment

D7D

Final 68 2 Day DRP Repayment


OSC Actions

OSC will insert a row on the Additional Pay page for each record number in which the sum of the employee’s gross earnings YTD for Earnings Codes D4H, R9H, D3H, D9H, D8H, R8H, D5H, D6H and D8D, R8D, D9D, D3D, D4D, R4D, D5D and D6D for calendar year 2013 and greater is less than zero (0).

The inserted row on the Additional Pay page will be set up as follows:

Earnings Code:

D7D for Year Round
D7H for Summer Seasonal

Effective Date:

Pay Period Begin Date as noted above for the employee’s Pay Cycle/Pay Period Type.

Goal Amount:

The sum of gross earnings YTD for Earnings Codes D4H, R9H, D3H, D9H, D8H, R8H, D5H, D6H and D8D, R8D, D9D, D3D, D4D, R4D, D5D and D6D for calendar year 2013 and greater for this record number (entered as a positive amount).

Earnings:

If the employee’s Payroll Status is equal to Active or Leave With Pay on any record number, the Earnings field is equal to the Goal Amount for this record number divided by 39 and rounded up to the next cent.

In each subsequent pay period through the end of the repayment of the United University Professions (UUP) Bargaining Unit 68 DRP reductions, OSC will review the Additional Pay records using Earnings Code D7D and D7H for each employee who has not received repayment of all United University Professions (UUP) Bargaining Unit 68 DRP reductions.  If the employee’s Payroll Status is equal to Terminated, Retired or Deceased on all record numbers, OSC will pay the balance of United University Professions (UUP) Bargaining Unit 68 DRP reductions in each record number when the repayment is subject to end using the chart provided above for the ending installments, no later than 8/31/2017.

OSC will insert a row on the Additional Pay page for each record number as follows:

Earnings Code:

D7D for Year Round
D7H for Summer Seasonal

Effective Date:

Pay Period End Date for the employee’s Pay Cycle/Pay Period Type for the pay period being processed

Goal Amount:

Carried forward from previous row

Earnings:

The difference between the Goal Amount and Goal Balance


Agency Actions

Beginning in the pay periods noted above, agencies must not submit any transactions related to the United University Professions (UUP) Bargaining Unit 68 Deficit Reduction Plan including transactions to process a repayment.

Miscellaneous Payment Information

The United University Professions (UUP) Bargaining Unit 68 Deficit Reduction Plan Repayment is pensionable but is not included in the calculation of overtime.  Deficit Reduction Plan Repayment is pensionable but is not included in the calculation of overtime.

Deduction Information

All general deductions for employees whose Payroll Status is Terminated, Retired or Deceased are automatically cancelled by OSC after three (3) pay periods with the exception of the following:

Code

Description

410

Health Care Spending Account

420

NY Dependent Care Contribution

425

Repay State Loans/Debt

426

Higher Ed Repay State Loan

428

Dependent Care

433

Total Unemployment Ins Owed

500

Medicare Deficiency

501

Social Security Deficiency

502

NYS SS/Medicare Deficiency

GARNSH

Garnishments

HIATRG

Regular After Tax Health

HIATSP

Special After Tax Health Adj

HIBTRG

Regular Before Tax Health

HIBTSP

Special Before Tax Health Adj


Tax Information

These monies are taxable income and are subject to all employment taxes and income taxes.  The monies will be included in the employee’s taxable gross and will be reported on the employee’s Form W-2.

Payroll Register and Employee’s Paycheck/Advice

The Earnings Code D7D for Year Round and D7H for Summer Seasonal and the amount paid will be displayed on the Payroll Register.  The Earnings Description Final 68 DRP Repayment for Year Round and Final 68 SS DRP Repayment for Summer Seasonal and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Undeliverable Checks

If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 908.

Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P), original Death Certificate and a Report of Check Exchange (Form AC 1476-P).  If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a New Report of Check Exchange.

Questions

Questions regarding the United University Professions (UUP) Bargaining Unit 68Deficit Reduction Plan Repayment should be directed to the applicable budget examiner at the Division of the Budget.

Questions regarding payroll processing of the United University Professions (UUP) Bargaining Unit 68Deficit Reduction Plan Repayment should be directed to the Payroll Earnings mailbox.