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Date: October 14, 2015

Bulletin Number: 1425

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Subject

2015 CSEA and PEF Over40 Comp Time II Cash Out

Purpose

To provide agency instructions for processing the 2015 CSEA and PEF Over40 Comp Time II Cash Out.

Affected Employees

Employees in the following bargaining units who have opted to participate in the Over40 Comp Time II program:

Administrative Services

BU02

Operational Services

BU03

Institutional Services

BU04

Division of Military & Naval Affairs

BU47

Professional, Scientific & Technical Services

BU05


Background

Pursuant to a side letter contained in the 2011-2016 Agreements between the State of New York and the Civil Service Employees Association (CSEA) and the 2011-2015 Agreement between the State of New York and the Public Employees Federation (PEF), employees are permitted to cash out up to 120 hours of accrued Over40 Comp Time II credits in each year of the program.

The Governor’s Office of Employee Relations (GOER) Memorandum dated September 23, 2015 provides additional information.

Effective Date(s)

The 2015 CSEA and PEF Over40 Comp Time II Cash Out should be processed in the following pay periods:

Pay Period

Effective Date

Check Date

Institution Pay Period 16L

11/11/15

11/25/15

Institution Pay Period 17C

11/25/15

11/25/15

Administration Pay Period 17L

11/18/15

12/02/15

Administration Pay Period 18C

12/02/15

12/02/15


Eligibility Criteria

Employees who have accrued Over40 Comp Time II credits are eligible to cash out up to 120 hours once per year.  Employees do not need to be currently enrolled in the Over40 Comp Time II program or be currently employed in an eligible position to participate in the annual cash out.

The payment is calculated at the straight time rate based on the employee’s salary on the Effective Date.

Agency Actions

To pay the 2015 CSEA and PEF Over40 Comp Time II Cash Out to eligible employees, agencies must submit the following information on the Time Entry page or the Time Entry Interface (NPAY502) using Earnings Code DH4 (for Hourly employees) or Earnings Code D40.

Earnings Begin Date:

Appropriate Effective Date or last day the employee is Active

Earnings End Date:

Same as Earnings Begin Date

Earn Code:

D40 or DH4

Hours:

Number of hours to be paid


Miscellaneous Payment Information

The CSEA and PEF Over40 Comp Time II Cash Out is pensionable but is not included in the calculation of overtime.
Tax Information

These monies are taxable income, will be included in the employee’s taxable gross and are subject to all employment taxes and income taxes.  Income taxes will be calculated using the employee’s current Tax Marital Status and Withholding Allowances on the Update Employee Tax Data page.

Payroll Register and Employee’s Paycheck/Advice

The appropriate Earnings Code and the amount paid will be displayed on the Payroll Register.  The appropriate Earnings Description and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

D40

Over 40 Cash Out

DH4

Over 40 Hourly Cash Out


Questions

Questions regarding this bulletin should be directed to the Payroll Earnings mailbox.

Questions regarding tax information may be directed to the Tax and Compliance mailbox.