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NYS Comptroller

THOMAS P. DiNAPOLI

State Payroll Services

Payroll Bulletins - State Agencies

Payroll Bulletins 2015-2016
Bulletin # Date Subject
No. 1538 12/20/16 Deferred Compensation Maximum Contribution Limits for Calendar Year 2017
No. 1537 12/16/16 2015-2016 Public Employees Federation (PEF) Pilot Firearms Training and Safety Incentive Program Payment
No. 1536 12/16/16 Civil Service Employees Association (CSEA) Local 1000 Dues and Agency Shop Fee Increase
No. 1535 12/15/16 Supplemental Retirement Annuity (SRA) and Tax Deferred Annuity (TDA) Contribution Limits for 2017
No. 1534 12/15/16 Tier 5 Pensionable Overtime Earnings Limit for Calendar Year 2017 for Employees Enrolled in the New York State and Local  Retirement System (Plan Type 7Y, Employee’s Retirement System)
No. 1533 12/15/16 Maximum Salary Limit for Teachers Insurance and Annuity (TIAA) Retirement Tiers 1 through 5 (Plan Type 7Z) for Calendar Year 2017
No. 1532 12/02/16 Processing 2016 Salary Refunds Received by OSC After December 30, 2016 (Inst) or January 6, 2017 (Admin) Deadline
No. 1531 11/30/16 Council 82 Dues and Agency Shop Fee Increase
No. 1530 11/23/16 2016 Year-End Adjustment for Members of the NYS Legislature
No. 1529 11/21/16 General Tax Tips
No. 1528 11/18/16 Retirement Plan Checkbox on Form W-2 (Wage and Tax Statement) for Calendar Year 2016
No. 1527
REVISED
11/18/16
05/17/17
Calculating the correct “Projected 366 Day Completion Date” and/or “Projected 7 Year Completion Date” for Teacher Insurance and Annuity Association (TIAA) Members, Plan Type 7Z
No. 1526 11/18/16 Use of the New York State Employee ID in the New York State Payroll System
No. 1525 11/09/16 2017 SEFA (State Employees Federated Appeal) Campaign
No. 1524 11/03/16 Educational Assistance Benefits
No. 1523 11/03/16 Verification of Employees Social Security Number (SSN) and Name to Be Reported on the Employee Form W-2 (Wage and Tax Statement) For Tax Year 2016
No. 1522 11/03/16 Certification, Licensure and Exam Fee Reimbursement (CLEFR) for 2016 Administered by the Governor’s Office of Employee Relations (GOER), Public Employees Federation (PEF), and Civil Service Employees Association (CSEA)
No. 1521 11/03/16 2016 Uniform Cleaning and Maintenance Allowance for Employees Designated Management or Confidential (M/C)
No. 1520 11/03/16 2016 Clothing Allowance for Certain APSU Employees Represented by the Police Benevolent Association of New York State, Inc. (PBANYS)
No. 1519 11/01/16 2016 Work-Related Clothing Allowance for OSU Employees Represented by the Civil Service Employees Association (CSEA)
No. 1518 11/01/16 2016 Uniform Maintenance Allowance and 2016 Work-Related Clothing Allowance for ISU Employees Represented by the Civil Service Employees Association (CSEA)
No. 1517 11/01/16 2016 Uniform Maintenance Allowance for Employees in the Division of Military and Naval Affairs (DMNA) Represented by the Civil Service Employees Association (CSEA)
No. 1516 11/01/16 2016 CSEA and PEF Over40 Comp Time II Cash Out
No. 1515 10/28/16 Acceptable Forms of Payment for Paycheck Reversals (AC230)
No. 1514 10/28/16 Verification of Agency Return Address on Employee Form W-2s (Wage and Tax Statement) for Tax Year 2016
No. 1513 10/28/16 Year End Procedure for Taxable Employee Expense Reimbursements
No. 1512 10/28/16 2016 Uniform Cleaning and Maintenance Allowance for Certain SSU Interest Arbitration Ineligible Employees Represented by the NYS Correctional Officers and Police Benevolent Association, Inc. (NYSCOPBA)
No. 1511 10/13/16 Schedule for Submitting 2016 Year End Returned Checks
No. 1510 10/03/16 Procedures for Reporting the Taxable Value of Personal Use of Employer-Provided Vehicles and Chauffeur Services for Tax Year 2016
No. 1509 09/30/16 2016 Special Assignment to Duty Pay for Calendar Year 2015 for Public Employees Federation (PEF)
No. 1508 09/29/16 April 2016 Public Employees Federation (PEF) Longevity Payment for Long-Term Seasonal Employees
No. 1507 09/29/16 Changes to Review Paycheck
No. 1506
REVISED
09/16/16 Updating Employee Health Insurance Eligibility in PayServ
No. 1505 09/14/16 October 2016 Civil Service Employees Association (CSEA) Longevity Lump Sum (LLS) Payment
No. 1504 09/12/16 Timing of Deductions, Tax, Retirement, Direct Deposit and Earnings entries in PayServ
No. 1503 09/01/16 Updating PayServ Chartfield Strings for September Lapsing Events
No. 1502 08/30/16 Increased Eligibility for Deduction Code 209 – NYS Management Confidential
No. 1501 08/30/16 October 2016 Civil Service Employees Association (CSEA) Performance Advances
No. 1500
REVISED
08/30/16 October 2016 Public Employees Federation (PEF) Performance Advances
No. 1499 REVISED 08/09/16 September 2016 Public Employees Federation (PEF) Performance Advances and Increment Code Updates for 21P and CAL
No. 1498 08/09/16
  • Restoration of Contract Pay and Additional Pay for 21P Institution Teachers
  • Payment of CAL and 21P Institution Teachers in the 2016-2017 Semesters
  • Termination of Summer Session Jobs for Institution Teachers
No. 1497 08/04/16 Retroactive Dependent Care Advantage Account (DCAA) New York Dependent Care Employer Contribution Benefit for Employees Represented by the Public Employees Federation (PEF)
No. 1496 07/26/16 April 2015 Public Employees Federation (PEF) Retroactive Salary Increase
No. 1495 07/26/16 April 2016 Public Employees Federation (PEF) Longevity Lump Sum (LLS) Payments for Eligible Employees with Increment Codes of 0510, 2006, 1010 and 2011 (for Newly Eligible)
No. 1494 07/22/16 Organization of New York State Management/Confidential Employees, Incorporated (OMCE) Dues Increase
No. 1493 07/14/16 New Repayment Rate for Deduction Code 502 NYS (SS/Medicare Deficiency) for Employees with a FICA Tax Deficiency
No. 1492
REVISED
07/08/16 New Employer Federal Reporting Guidelines for the Affordable Care Act and NYS New Hire Reporting
No. 1491 07/07/16 New Voluntary Insurance Deduction Code 527 for Court Officers Benevolent Association (COBA) of Nassau County, Inc.
No. 1490 06/30/16 Increased Eligibility for Deduction Code 548 - OMCE Special Benefits
No. 1489 06/17/16 Nonresident Aliens (NRA) Who Have Reached Their Tax Treaty  Limits
No. 1488 06/17/16 Lifeguard Corps UUP Dues and Agency Shop Fee Increase
No. 1487 06/17/16 2016 CSEA Tool Allowance Payment
No. 1486 06/06/16 Updating PayServ Chartfield Strings for June Lapsing Events
No. 1485 05/04/16 2016 Summer Session Payments for Institution Teachers
No. 1484 05/02/16 April 2016 Management and Confidential (M/C) Performance Advances
No. 1483 05/02/16 Management/Confidential (M/C) Second 2% Parity Increase, Effective April 2016
No. 1482 05/02/16 April 2016 Management and Confidential (M/C) Longevity Lump Sum (LLS) Payment
No. 1481 04/05/16 Change in Maintenance Rates for Employee Housing and Meals
No. 1480 03/30/16 Direct Deposit Returns and Reversals during the Statewide Financial System (SFS) Blackout for Fiscal Year End
No. 1479 03/25/16 Tier 6 Pensionable Overtime Earnings Limit for Fiscal Year 2016 for Employees Enrolled in the New York State and Local  Retirement System (Plan Type 7Y, Employee’s Retirement System
No. 1478 03/17/16 April 2016 Longevity Payment for Long-Term Seasonal Employees
No. 1477 03/14/16 New York State Payroll System (PayServ) Fiscal Year End – Roll-over of Position Pool Chart of Accounts.
No. 1476 03/14/16 New York State Correctional Officers & Police Benevolent Association (NYSCOPBA) Dues and Agency Shop Fee Increase
No. 1475 03/14/16 April 2016 Public Employees Federation (PEF) Longevity Lump Sum (LLS) Payment
No. 1474 03/08/16 Repayment of the Civil Service Employees Association (CSEA), Administration Services Unit (ASU), Institutional Services Unit (ISU), Operational Service Unit (OSU) and the Division of Military and Naval Affairs (DMNA) Bargaining Units 02, 03, 04 and 47 Deficit Reduction Plan (DRP) Reductions
No. 1473 03/08/16 Repayment of the United University Professions (UUP) Bargaining Unit 68 Deficit Reduction Plan (DRP) Reductions
No. 1472 03/08/16 Repayment of the New York State Correctional Officers & Police Benevolent Association, Inc. (NYSCOPBA) in the Non-Arbitration Eligible (Non-Arb.) Bargaining Unit 21 Deficit Reduction Plan (DRP) Reductions
No. 1471 03/08/16 Repayment of the New York State Correctional Officers & Police Benevolent Association, Inc. (NYSCOPBA) in the Arbitration Eligible (Arb. Eligible) Bargaining Unit 01 Deficit Reduction Plan (DRP) Reductions
No. 1470 03/08/16 Repayment of the Council 82 SSPU Bargaining Units 61 & 91 Deficit Reduction Plan (DRP) Reductions
No. 1469 03/07/16 Schedule for Agency Payroll Submission and Availability of Reports and Files
No. 1468 03/03/16 April 2016 Security Performance Advances
No. 1467 03/03/16 April 2016 Public Employees Federation (PEF) Performance Advances
No. 1466 03/03/16 April 2016 Civil Service Employees Association (CSEA) Performance Advances
No. 1465 03/03/16 April 2016 Civil Service Employees Association (CSEA) Longevity Lump Sum (LLS) Payment
No. 1464 03/02/16 New Deduction Code 528 Police Benevolent Association of New York State (PBANYS) Supplemental Life Insurance
No. 1463 03/02/16 New Deduction Code 529 New York State Police Investigators Association (NYSPIA) NY Long Term Care
No. 1462 03/01/16 Form 1042-S (Foreign Person’s U.S. Source Income Subject to Withholding) for Calendar Year 2015
No. 1461 03/01/16 Reporting Line Number and Budget Year Changes for Fiscal Year 2016-2017
No. 1460 03/01/16 Factor Change for Fiscal Year 2016-17
No. 1459 02/29/16 2016 Special Assignment to Duty Pay for Calendar Year 2015
No. 1458 02/29/16 New Functionality for Employee Address Fields in PayServ
No. 1457 02/04/16 2016 Extension of Military and Training Leave Benefits and Stipends
No. 1456 02/01/16 Claiming Exempt from Federal, State and/or Local Tax Withholding in Tax Year 2016
No. 1455 01/14/16 Summary of Tax Related Changes for 2016
No. 1454 01/12/16 Form W-2 (Wage and Tax Statement) for Calendar Year 2015
No. 1453 01/07/16 New Deduction Codes 559 NYSCOPBA Petfirst Pet Insurance and 560 NYSCOPBA VPI Pet Insurance
No. 1452 12/23/15 December 2015 Minimum Wage Increase for Hourly Employees
No. 1451 12/23/15 Maximum Salary Limit for TIAA-CREF Retirement Tiers 1 through 5 (Plan Type 7Z) for Calendar Year 2016
No. 1450 12/15/15 Tier 5 Pensionable Overtime Earnings Limit for Calendar Year 2016 for Employees Enrolled in the New York State and Local  Retirement System (Plan Type 7Y, Employee’s Retirement System)
No. 1449 12/15/15 Deferred Compensation Maximum Contribution Limits for Calendar Year 2016
No. 1448 12/15/15 Supplemental Retirement Annuity (SRA) and Tax Deferred Annuity (TDA) Contribution Limits for 2016.
No. 1447 12/15/15 Civil Service Employees Association (CSEA) Local 1000 Dues and Agency Shop Fee Increase
No. 1446 12/15/15 Council 82 Dues and Agency Shop Fee Increase
No. 1445 12/07/15 General Tax Tips
No. 1444 12/14/15 Implementation of bulletin 1444 has been postponed. New information will be posted as soon as it becomes available.
No. 1443 11/24/15 End of Year Refund of Social Security and Medicare Taxes Withheld While on Workers’ Compensation (WSM)
No. 1442 11/23/15 2015 Year-End Adjustment for Members of the NYS Legislature
No. 1441 11/20/15 Retirement Plan Checkbox on Form W-2 (Wage and Tax Statement) for Calendar Year 2015.
No. 1440 11/19/15 2016 SEFA (State Employees Federated Appeal) Campaign
No. 1439 11/18/15 Processing 2015 Salary Refunds Received by OSC After January 4, 2016
No. 1438 11/16/15 2014-2015 Pilot Firearms Training and Safety Incentive Program Payment
No. 1437 11/16/15 Educational Assistance Benefits
No. 1436 11/12/15 Certification, Licensure and Exam Fee Reimbursement (CLEFR) for 2015 Administered by the Governor’s Office of Employee Relations (GOER), Public Employees Federation (PEF), and Civil Service Employees Association (CSEA)
No. 1435 11/06/15 Verification of Employees Social Security Number (SSN) and Name to be Reported on the Employee Form W-2 (Wage and Tax Statement) for Tax Year 2015
No. 1434 11/06/15 Year-End Procedure for Taxable Employee Expense Reimbursements
No. 1433 11/03/15 2015 Clothing Allowance for Certain APSU Employees Represented by the Police Benevolent Association of New York State, Inc. (PBANYS)
No. 1432 11/03/15 Verification of Agency Return Address on Employee Form W-2s (Wage and Tax Statement) for Tax Year 2015
No. 1431 10/30/15 2015 Uniform Maintenance Allowance for Employees in the Division of Military and Naval Affairs (DMNA) Represented by the Civil Service Employees Association (CSEA)
No. 1430 10/30/15 2015 Work-Related Clothing Allowance for OSU Employees Represented by the Civil Service Employees Association (CSEA)
No. 1429
AMENDED
10/30/15 2015 Uniform Maintenance Allowance and 2015 Work-Related Clothing Allowance for ISU Employees Represented by the Civil Service Employees Association (CSEA)
No. 1428 10/22/15 2015 Uniform Cleaning and Maintenance Allowance for Employees Designated Management or Confidential (M/C)
No. 1427 10/21/15 2015 Uniform Cleaning and Maintenance Allowance for Certain SSU Interest Arbitration Ineligible Employees Represented by the NYS Correctional Officers and Police Benevolent Association, Inc. (NYSCOPBA)
No. 1426 10/14/15 Schedule for Submitting 2015 Year End Returned Checks
No. 1425 10/14/15 2015 CSEA and PEF Over40 Comp Time II Cash Out
No. 1424 10/14/15 Procedures for Reporting the Taxable Value of Personal Use of Employer-Provided Vehicles and Chauffeur Services for Tax Year  2015
No. 1423 09/22/15 October 2015 Public Employees Federation (PEF) Performance Advances
No. 1422 09/22/15 October 2015 Civil Service Employees Association (CSEA) Performance Advances
No. 1421 09/17/15 Direct Deposit Returns and Reversals during the Statewide Financial System (SFS) Blackout for September Lapsing and Enterprise Enhancement, Phase 1 (EE1)
No. 1420
UPDATED
09/15/15 New Procedures for Electronic Payroll Certification
No. 1419 09/08/15 October 2015 Civil Service Employees Association (CSEA) Longevity Lump Sum (LLS) Payment
No. 1418 09/01/15 SFS Chartfield Strings in PayServ with 09/15/2015 & 09/30/2015 Lapse Dates
No. 1417 08/20/15 September 2015 Public Employees Federation (PEF) Performance Advances for Pay Basis Codes 21P and CAL
No. 1416 08/19/15
  • Restoration of Contract Pay and Additional Pay for 21P Institution Teachers
  • Payment of CAL and 21P Institution Teachers in the 2015-2016 Semesters
  • Termination of Summer Session Jobs for Institution Teachers
No. 1415 08/04/15 General Salary Increases for State University Professional Services Negotiating Unit (PSNU) Employees in Lifeguard Titles Represented by the United University Professions (UUP)
No. 1414 07/14/15 Management/Confidential (M/C) First 2% Parity Increase, Effective July 2015
No. 1413 07/14/15 New Deduction Code 555 for Council 82 Voluntary Insurance
No. 1412 07/01/15 2015 Tool Allowance Payment
No. 1411
REVISED
06/01/15 Updating PayServ Chartfield Strings for June Lapsing Events
No. 1410 05/27/15 Third Phase of the Deficit Reduction Plan for PSNU Employees in Summer Seasonal Lifeguard Titles Represented by the United University Professions (UUP)
No. 1409 05/27/15 2015 Summer Session Payments for Institution Teachers
No. 1408 05/19/15 April 2015 Management and Confidential (M/C) Performance Advances
No. 1407 05/15/15 April 2015 Management and Confidential (M/C) Salary Increase
No. 1406 05/15/15 New York City Withholding Tax Change
No. 1405 05/15/15 April 2015 Management and Confidential (M/C) Longevity Lump Sum (LLS) Payment
No. 1404
REVISED
05/08/15 Refund of Taxes Withheld While Employees Were on Paid Workers’ Compensation Leaves
No. 1403 05/05/15 New York State Payroll System (PayServ) Conversion to Statewide Financial System (SFS) Chart of Accounts (COA) – Job Aid Release
No. 1402 04/15/15 Change in Maintenance Rates for Employee Housing and Meals
No. 1401 AMENDED 04/03/15 New York State Payroll System (PayServ) Conversion to Statewide Financial System (SFS) Chart of Accounts (COA) – Revised Testing and Conversion Plan
No. 1400 04/01/15 New York State Correctional Officers & Police Benevolent Association (NYSCOPBA) Dues and Agency Shop Fee Increase
No. 1399 04/01/15 Leap Year Salary Calculation for Fiscal Year 2015 - 2016
No. 1398 03/25/15 April 2015 Security Salary Increases and Additional Pay Increases
No. 1397 03/25/15 Reporting Line Number and Budget Year Changes for Fiscal Year 2015-2016
No. 1396 03/25/15 April 2015 Longevity Payment for Long-Term Seasonal Employees
No. 1395 03/24/15 April 2015 Civil Service Employees Association (CSEA) Salary Increase
No. 1394 03/20/15 April 2015 Security Performance Advances and Pre-Shift Briefing Updates
No. 1393 03/18/15 Updates to Account Codes attached to PayServ Position Pools for SFS (Statewide Financial System) FYE (Fiscal Year End)
No. 1392 03/18/15 April 2015 Public Employees Federation (PEF) Performance Advances
No. 1391 03/18/15 April 2015 Civil Service Employees Association (CSEA) Performance Advances
No. 1390 AMENDED 04/30/15 Schedule for Agency Payroll Submission and Availability of Reports and Files
No. 1389 03/09/15 April 2015 Public Employees Federation (PEF) Longevity Lump Sum (LLS) Payment
No. 1388 03/09/15 April 2015 Civil Service Employees Association (CSEA) Longevity Lump Sum (LLS) Payment
No. 1387 REVISED 03/09/15 05/06/15 New York State Payroll System (PayServ) Conversion to Statewide Financial System (SFS) Chart of Accounts (COA) – Position Pool Conversion Data
No. 1386 AMENDED 03/27/15 Direct Deposit Returns and Reversals during the Statewide Financial System (SFS) Blackout
No. 1385 03/04/15 Form 1042-S (Foreign Person’s U.S. Source Income Subject to Withholding) for Calendar Year 2014
No. 1384 02/27/15 New York State Payroll System (PayServ) Conversion to Statewide Financial System (SFS) Chart of Accounts (COA) – Query Conversion Plan
No. 1383 02/23/15 2015 Special Assignment to Duty Pay for Calendar Year 2014
No. 1382 02/23/15 Repayment of Management/Confidential (M/C) Deficit Reduction Plan (DRP) Reductions
No. 1381 02/23/15 Repayment of Public Employees Federation (PEF) Deficit Reduction Plan (DRP) Reductions
No. 1380 02/20/15 New York State Payroll System (PayServ) Conversion to Statewide Financial System (SFS) Chart of Accounts (COA) – Conversion Plan
No. 1379 02/17/15 Claiming Exempt from Federal, State and/or Local Tax Withholding in Tax Year 2015
No. 1378 02/17/15 2013 and 2014 Uniform Maintenance Allowance for Employees in the Fire Protection Specialist Title Series Represented by the Public Employees Federation (PEF)
No. 1377 02/06/15 New York State Payroll System (PayServ) Conversion to Statewide Financial System (SFS) Chart of Accounts (COA) – Interface File Testing
No. 1376 02/03/15 Repayment of Agency Police Services Unit (APSU) Deficit Reduction Plan (DRP) Reductions
No. 1375 01/12/15 Summary of Tax Related Changes for 2015
No. 1374 01/12/15 Deduction Priority Schedule (Updated)
No. 1373 01/12/15 Form W-2 (Wage and Tax Statement) for Calendar Year 2014