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Date: November 8, 2012

Bulletin Number: 1201

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Subject

Changes to Entering Rehires, Concurrent Hires, and Transfers in PayServ.

Purpose

To inform agencies of changes to the data entry and processing of Rehire, Concurrent Hire, and Transfer transactions in PayServ as a result of SSN Decoupling.

Affected Employees

Agencies entering Rehire, Concurrent Hire and Transfer transactions online/directly in PayServ.

Effective Date(s)

Effective Tuesday, November 13, 2012, all Rehire, Concurrent Hire and Transfer transactions entered directly into PayServ will follow the procedures described in this Bulletin.

Background

SSN Decoupling has resulted in changes to the Rehire, Concurrent Hire, and Transfer transactions in PayServ.  These changes will limit access to the data displayed by these transactions to those PayServ users with a “need to know.”

OSC Actions

The online Rehire, Concurrent Hire, and Transfer transactions have been changed as follows:

  • When the target employee has a National Id (Social Security Number), the Rehire, Concurrent Hire, and Transfer transactions will require a full 9-character Empl ID and a full 9-digit National ID to be entered by the online user.
  • When the employee being Rehired, Concurrently Hired, or Transferred does not have a National ID in PayServ, the system will accept the full 9-character Empl ID for the search.



Agency Actions

Review the new procedures for Rehire, Concurrent Hire and Transfer transactions to ensure all users processing these transactions in PayServ understand the changes. 

Questions

Questions regarding this bulletin may be directed to the Payroll System Questions mailbox.   

Please visit the Payroll Enhancement Program Web page at the OSC Internet site (http://www.osc.state.ny.us/payroll/pep.htm) for additional updates on SSN Decoupling and other changes.