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Date: February 17, 2009
Bulletin Number: 880
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Subject

New Increased Hiring Rate Reason Codes

 

Purpose

To inform agencies of the change to Reason Code IHR and the creation of Reason Codes 130 and 131.

 

Affected Employees

All employees who are appointed to a position with a salary above the statutory hiring rate based on Section 130.4 and/or Section 131.1a of the Civil Service Law.

Background

Civil Service Law provides that the Director of Classification and Compensation, with the approval of the Director of the Budget, may increase the minimum salary or authorize additional compensation under certain circumstances.

Pursuant to Section 130.4 of the Civil Service Law, if it is determined that it is impractical to recruit for a specific title at the hiring rate of the salary grade in one or all areas or locations of the State, the Director may increase the minimum salary for that title in the specific area(s), called an Increased Hiring Salary.

Pursuant to Section 131.1a of the Civil Service Law, when the training or experience of an appointee substantially exceeds requirements necessary for appointment to a specific title, the Director may authorize additional compensation, called an Appointment Above the Minimum Salary.

Reason Code IHR is currently used to identify employees whose salary is based on either or both sections of the law.  Creating separate reason codes will allow OSC and agencies to more easily identify the section of Civil Service Law associated with an employee’s salary.

 

Effective Date(s)

Immediately.

 

OSC Actions

OSC has changed the description and use of Reason Code IHR:

Code

Description

Purpose

IHR

Dual Incr HR

Identifies employees receiving additional compensation based on both Section 130.4 and Section 131.1a of the Civil Service Law

OSC has also created two new reason codes:

Code

Description

Purpose

130

Incr HR 130.4

Identifies employees receiving an increased minimum salary based on Section 130.4 of the Civil Service Law

131

Incr HR 131.1a

Identifies employees receiving additional compensation based on Section 131.1a of the Civil Service Law

 

Agency Actions

Effective immediately, agencies must select the correct Increased Hiring Rate Reason Code when submitting transactions through the Job Action Request page requesting a salary based on Section 130.4 and/or Section 131.1a of the Civil Service Law including transactions with a retroactive effective date.  The reason code of transactions already approved in PayServ should not be changed.

Reason Code 130 also should be used for employees in a traineeship whose salary includes an increase based on Section 130.4 of the Civil Service Law.

 

Questions

Questions about these reason codes may be directed to the Salary Determination mailbox.