logo
Date:February 13, 2008
Bulletin Number: 790
line
Subject

Automated Printing of Form W-2C (Corrected Form W-2) for 2004 and 2005

Purpose

To advise agencies of the printing process for 2004 and 2005 Form W-2C (corrected Form W-2).

Affected Employees

Employees whose previously issued Form W-2 requires correction due to Workers’ Compensation Awards processed in PayServ after the tax-reporting year.

Background

OSC previously issued Payroll Bulletin No. 773 explaining the printing of 2006 W-2Cs.  Due to a problem with the print process, 2006 corrections were not printed.  OSC will now begin the printing process for 2004 and 2005 W-2Cs, followed by those for 2006.  The 2004 W-2Cs will be printed first to ensure employees are able to file amended tax returns before the April 15, 2008 deadline.

Wages paid under New York State Workers’ Compensation Law are exempt from federal taxes in accordance with Internal Revenue Code Section 104(a) and Section 3121(a) 2).

Effective Date(s)

OSC will mail the 2004 W-2C forms during the week of February 11, 2008 to affected employees.

OSC Actions

OSC will initiate the printing process for 2004 W-2Cs during the week of February 11, 2008.  After completion of these forms, OSC will then print 2005 W-2Cs.  The target date for mailing of the 2005 W-2Cs is February 22, 2008.

OSC will enclose a letter with each 2004 and 2005 W-2C to explain the form issued.  After the 2004 and 2005 corrections are printed, OSC will then print 2006 W-2Cs as described in Payroll Bulletin No. 773.

A weekly print process then will be established for all issued Form W-2s requiring corrections to previously reported income and/or deductions.  This process will eliminate the need for agencies to type a corrected Form W-2.

The return address for Form W-2C will be the OSC address.  OSC will mail undeliverable W-2Cs to the agency which will be responsible for mailing the tax document to the latest address on file for the employee.  Agencies also must update these addresses in PayServ.

Agency Actions

Agencies must continue to submit form AC 2674 to OSC for employees requiring a corrected Form W-2 not related to Workers’ Compensation.  OSC approval is required for these corrections.

Agencies can view the Form W-2C information in PayServ by accessing the W-2c US/Territories page at the following path: Compensate employees > Maintain Payroll Data (US) > USE> W-2c US/Territories.

Refer to Payroll Bulletin No. 773 for detailed instructions on the W‑2C security for agencies to view W-2 corrections on-line.  Agencies are requested to answer employee questions regarding the W-2 correction process whenever practical.

Questions

Questions regarding corrected W-2s, AC 230s and taxable fringe benefits may be e-mailed to the Payroll Deduction mailbox.

Questions regarding Workers’ Compensation Awards may be
e-mailed to the Worker Comp mailbox.