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Date:April 2 , 2007
Bulletin Number: 707
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Subject

Arbitration Award Implementation of General Salary Increases and Other Payments for Employees Represented by Security Supervisors Unit, Council 82 (BU61)

Purpose

To explain OSC’s automatic processing of the General Salary Increases and other payments and to provide agencies with instructions for payments not processed automatically.

Affected Employees

Arbitration-eligible employees represented by Council 82 in the following titles:

Chief Environmental Conservation Officer
Environmental Conservation Investigator 3
Correction Lieutenant
Sergeant Park Patrol
Lieutenant Park Patrol
Captain Park Patrol

Background

Pursuant to Chapter 4 of the Laws of 2007 which implements the Arbitration Award between New York State and Council 82 Security Supervisors Unit (BU61) and provides for salary increases and additional payments for those employees covered by the award.

Effective Date(s)

Administration paychecks dated 4/4/07.
Institution paychecks dated 4/12/07.

Retroactive increases for the Police Clothing Maintenance Allowance, the Police Clothing Allowance and the Correction Clothing Allowance will be processed in Pay Period 1L and paid in a separate check dated 4/04/07 (Administration) and 4/12/07 (Institution).

There is no direct deposit for the Clothing Allowance payments.

Contract Provisions and Eligibility

April 1, 2003 General Salary Increase
The legislation provides for a 3% Salary Increase for employees who, on or after the effective date of the increase, have a status of Active, Paid Leave, or Leave of Absence due to Workers’ Compensation or Military Leave, and are in graded positions.

  • Payable 3/27/03 Administration and 4/3/03 Institution.
  • Revised April 1, 2003 Salary Schedule.

April 1, 2004 General Salary Increase
The legislation provides for a 3% Salary Increase for employees who, on or after the effective date of the increase, have a status of Active, Paid Leave, or Leave of Absence due to Workers’ Compensation or Military Leave, and are in graded positions.

  • Payable 3/25/04 Administration and 4/1/04 Institution.
  • Revised April 1, 2004 Salary Schedule.

April 1, 2005 General Salary Increase
The legislation provides for a $2,500 Salary Increase for employees who, on or after the effective date of the increase, have a status of Active, Paid Leave, or Leave of Absence due to Workers’ Compensation or Military Leave, and are in graded positions in the following titles:

Chief Environmental Conservation Officer
Environmental Conservation Investigator 3
Sergeant Park Patrol
Lieutenant Park Patrol
Captain Park Patrol

  • Payable 4/7/05 (Administration) and 3/31/05 (Institution).
  • Revised April 1, 2005 Salary Schedule.

Note:  Correction Lieutenants are not eligible for the April 1, 2005 General Salary Increase.

25 Year Longevity Payment
Beginning April 1, 2003, arbitration-eligible employees listed in the “Affected Employees” section above who have reached twenty-five (25) years in Security service are eligible to receive a twenty-five (25) year Longevity step.

Employees who reached twenty-five (25) years in Security service prior to 3/27/03 (Administration) or 4/3/03 (Institution) are eligible to receive the twenty-five (25) year Longevity step on 3/27/03 (Administration) or 4/3/03 (Institution).

Employees who became eligible after 3/27/03 (Administration) or 4/3/03 (Institution) are eligible to receive the twenty-five (25) year Longevity step on the first day of the pay period following the date that twenty-five (25) years of service is reached.

All service in Bargaining Units 01, 21, 31, 61, 81 and 91 counts toward the twenty-five (25) years and all other Security eligibility rules remain in effect.

Law Enforcement Adjustment Differential
Legislation provides for the establishment of a Law Enforcement Adjustment Differential in the amount of $2,500 effective 4/1/04 for arbitration-eligible employees.  Effective 3/31/05, the Law Enforcement Adjustment Differential is eliminated and the amount of $2,500 is added to the base salary of eligible employees.

Eligible titles:

Chief Environmental Conservation Officer
Environmental Conservation Investigator 3
Sergeant Park Patrol
Lieutenant Park Patrol
Captain Park Patrol

The Law Enforcement Adjustment Differential payment is included in overtime and pre-shift briefing calculations and is pensionable.

Expanded Duty Pay
Legislation provides for the establishment of Expanded Duty Pay for arbitration-eligible employees in the following amounts:

April 1, 2003 $1,545
April 1, 2004 Increased to $2,575

Eligible titles:

Chief Environmental Conservation Officer
Environmental Conservation Investigator 3
Sergeant Park Patrol
Lieutenant Park Patrol
Captain Park Patrol

The Expanded Duty payment is included in overtime and pre-shift briefing calculations and is pensionable.

Police Clothing Maintenance Allowance
Legislation provides for an increase in the Police Clothing Maintenance Allowance for employees in the following titles

Chief Environmental Conservation Officer
Sergeant Park Patrol
Lieutenant Park Patrol
Captain Park Patrol

The amounts are as follows:

April 1, 2003 Increased to $575
April 1, 2004 Increased to $625

Employees may not receive both the Police Clothing Maintenance Allowance and the Police Clothing Allowance.

All retroactive adjustments for the Police Clothing Maintenance Allowance will be paid in a separate check. There will be no direct deposit for this payment.

Police Clothing Allowance
Legislation provides for the establishment of a Police Clothing Allowance for employees in the following titles:

Environmental Conservation Investigator 3
Plain Clothes Detectives in the following titles:

Sergeant Park Patrol
Lieutenant Park Patrol
Captain Park Patrol

The effective date of the Police Clothing Allowance is 4/1/03 and the amount of the payment is $1,000.

Employees may not receive both the Police Clothing Allowance and the Police Clothing Maintenance Allowance.

All retroactive adjustments for the Police Clothing Allowance will be paid in a separate check. There will be no direct deposit for this payment.

Correction Clothing Maintenance Allowance
Legislation provides for the establishment of a Clothing Maintenance Allowance for employees in the following title:

Correction Lieutenant

The effective date of the Correction Clothing Maintenance Allowance is 4/1/03 and the amount of the payment is $1,500 ($1,550 for Correction Lieutenants in Shock facilities).

All retroactive adjustments for the Correction Clothing Maintenance Allowance will be paid in a separate check. There will be no direct deposit for this payment.

Marine/Off Road Enforcement Pay
Legislation provides for the establishment of Marine/Off Road Enforcement Pay for employees in the following titles:

Chief Environmental Conservation Officer
Environmental Conservation Investigator 3
Sergeant Park Patrol
Lieutenant Park Patrol
Captain Park Patrol

The effective date of the Marine/Off Road Enforcement Pay is 4/1/03 and the annual amount of the payment is $1,500.

The Marine/Off Road Enforcement payment is included in overtime and pre-shift briefing calculations and is pensionable.

Hazardous Material Pay
Legislation provides for the establishment of Hazardous Material Pay for employees in the following titles:

Chief Environmental Conservation Officer
Environmental Conservation Investigator 3

The effective date of the Hazardous Material Pay is 4/1/03 and the annual amount of the payment is $1,500.

The Hazardous Material payment is included in overtime and pre-shift briefing calculations and is pensionable.

Correction Command Pay
Legislation provides for the establishment of Correction Command Pay for employees in the following title:

Correction Lieutenant

The effective date of the Correction Command Pay is 4/1/03 and the amount of the payment is $1,500.

Correction Command Pay is included in overtime and pre-shift briefing calculations and is pensionable.

Location Pay
Legislation provides for an increase to the Location Pay (LOC) for arbitration-eligible employees employed in New York City or the counties of Nassau, Suffolk, Westchester and Rockland as follows:

April 1, 2003 Increased to $1,236 annually

Such amounts shall be offset by payments already received as Location Pay in each year and the remainder shall be calculated as part of the retroactive payment.

Supplemental Location Pay
Legislation provides for the establishment of Supplemental Location Pay for arbitration-eligible employees in New York City or the counties of Orange, Dutchess, Putnam, Rockland, Westchester, Nassau and Suffolk.

For Orange, Putnam and Dutchess counties:

Effective 4/1/03 $1,030
Effective 4/1/04 Increased to $1,061

For New York City and Rockland and Westchester counties:

Effective 4/1/03 $1,545
Effective 4/1/04 Increased to $1,591

For Nassau and Suffolk counties:

Effective 4/1/03 $1,803
Effective 4/1/04 Increased to $1,857

The Supplemental Location payment is included in overtime and pre-shift briefing calculations and is pensionable.

Note:  Employees eligible for Location Pay also receive Supplemental Location Pay.

Calculation of Salaries for Employees Who Change Bargaining Units

Whenever an employee has movement between different bargaining units within a fiscal year, the salary must be reconstructed as if the employee has been in the new bargaining unit as of the beginning of the fiscal year in which the employee moved.

Refer to Payroll Bulletin No. 702, issued February 22, 2007, for more information.

OSC Actions

Salary Increases

After payroll processing for Pay Period 26L is complete, OSC will automatically insert rows in the Job Data records to reflect the April 2003, 2004 and 2005 Salary Increases for eligible employees who are in Bargaining Unit 61 on or after the effective dates of the increases.

These increases will be processed in the following manner:

  • For employees in Bargaining Unit 61 who on the effective dates of the increases have a status of Active, Paid Leave (except those on Military Stipend Leave) or Leave Without Pay with a reason of WDL, WSP or WPS, OSC will insert a row on the employee’s Job record, effective the dates of the increases, using the Action/Reason codes of PAY/SAC (Pay Rate Change/Mass Salary Increase).
  • For the above employees, OSC will update all subsequent Job rows in which the employee is in Bargaining Unit 61, regardless of status, using the Action/Reason codes of PAY/CSL (Pay Rate Change/Correct Salary).
  • For employees who were not Active in Bargaining Unit 61 on the effective date of an increase (including employees who were on LOA for a reason other than WDL, WSP, or WPS, or in a bargaining unit other than 61), but who became Active in Bargaining Unit 61 after the effective date of the increase, OSC will insert a row to reflect the Salary Increase, effective the date the employee became Active. The Action/Reason codes of PAY/CSL (Pay Rate Change/Cor Sal) will be used.
  • For the above employees, OSC will update subsequent Job rows, regardless of the employee’s status, using the Action/ Reason of PAY/CSL.

Exception: If the NYS position number on the employee's Job Data record does not match the information on the Position page, the salary increase will not be processed automatically.

25 Year Longevity Payment
After payroll processing for Pay Period 26L is complete, OSC will automatically insert rows in the Job Data records of eligible employees to reflect the twenty-five (25) year Longevity step on the date that the employee becomes eligible for payment. OSC will automatically process all payments for each employee from 3/27/03 (Administration) or 4/03/03 (Institution) up to and including the current pay period.

OSC will insert a row to pay the Longevity increases using the Action/Reason codes of PAY/LGP (Pay Rate Change/Longevity Payment).

For the above employees, OSC will update all subsequent Job rows as necessary, regardless of status, using the Action/Reason codes of PAY/CSL (Pay Rate Change/Correct Salary).

New Increment Codes
OSC has created new increment codes to be used for employees who are projected to reach or have reached the twenty-five (25) year Longevity step.

007X

To be used for employees with three (3) longevities whose salary is less than Job Rate of their grades.

 

 

008X

To be used for employees with three (3) longevities whose salary is equal to Job Rate of their grades.

 

 

0099

To be used for employees with four (4) longevities whose salary is equal to Job Rate of their grades.

 

 

9900

To be used for employees with four (4) longevities whose salary is less than Job Rate of their grades.

OSC is currently revising increment code procedures for Security employees and will issue a payroll bulletin in the future.

New Earnings Codes

Agency Law Enforcement Differential

  • LED (Law Enforcement Differential)
  • ALD (Adjust Law Enforcement Differential)

Expanded Duty Pay

  • EXD (Expanded Duty Pay)
  • Use existing code AED (Adjust Expanded Duty) for adjustments to EXD

Police Clothing Maintenance Allowance

  • MA2 (Clothing Allowance)

Police Clothing Allowance

  • PCA (Clothing Allowance)

Correction Clothing Allowance

  • CA2 (Clothing Allowance)

Marine/Off Road Enforcement Pay

  • BOT (Marine/Off Road Enforcement)
  • ABT (Adjust Marine/Off Road Enforcement)

Hazardous Material Pay

  • HZM (Hazardous Material Pay)
  • AHZ (Adjust Hazardous Material Pay)

Correction Command Pay

  • CCP (Corrections Command Pay)
  • ACC (Adjust Corrections Command Pay)

Supplemental Location Pay

  • SUP (Supplemental Location)
  • Use existing code ASL (Adjust Supplemental Location Comp) for adjustments to SUP

Agency Law Enforcement Adjustment Differential (LED)
For employees who are in an eligible title on or after the effective date of the payment (3/25/04 Administration), OSC will insert a new LED row on the Additional Pay page with an annual earnings amount of $2,500 and the effective date of 3/25/04 or later for employees on the Administration cycle.

The Earnings End Date will be 4/6/05 (Administration).  OSC will also insert new LED rows on the Additional Pay page to reflect any status, eligibility or percentage changes on the Job Data page after 3/25/04 (Administration).

Expanded Duty Pay (EXD)
4/1/03:  For employees who are in an eligible title on or after the effective date of the payment (3/27/03 Administration), OSC will insert a new EXD row on the Additional Pay page with the effective date of 3/27/03 or later for employees on the Administration cycle with an annual earnings amount of $1,545. 4/1/04:  For employees who are in an eligible title on or after the effective date of the payment (3/25/04 Administration), OSC will insert a new EXD row on the Additional Pay page with an annual earnings amount of $2,575 and the effective date of 3/25/04 or later for employees on the Administration cycle.

OSC will also insert new EXD rows on the Additional Pay page to reflect any status, eligibility or percentage changes on the Job Data page after 3/27/03 (Administration).

Police Clothing Maintenance Allowance (MA2)
OSC will automatically insert an adjustment in Time Entry to pay the difference between the amount received as Uniform Allowance (UA1) and the new Police Clothing Maintenance Allowance (MA2) for employees in the eligible titles listed above.

The Earnings Begin Dates, Earnings End Dates and Department ID will be the same as the original payment on Time Entry. The check for all payments will be distributed to the employee’s current or most recent agency.

2003:  Employees who received a Uniform Allowance payment in 2003 will receive an adjustment of $25.  Employees who received a prorated 2003 Uniform Allowance payment will receive a prorated amount of the $25 adjustment.

2004:  Employees who received a Uniform Allowance payment in 2004 will receive an adjustment of $75. Employees who received a prorated 2004 Uniform Allowance payment will receive a prorated amount of the $75 adjustment.

2005:  Employees who received a Uniform Allowance payment in 2005 will receive an adjustment of $75. Employees who received a prorated 2005 Uniform Allowance payment will receive a prorated amount of the $75 adjustment.

2006:  Employees who received a Uniform Allowance payment in 2006 will receive an adjustment of $75. Employees who received a prorated 2006 Uniform Allowance payment will receive a prorated amount of the $75 adjustment.

All retroactive adjustments for the Uniform Allowance will be paid in a separate check. There will be no direct deposit for this payment.

Police Clothing Allowance (PCA)
OSC will automatically insert an adjustment in Time Entry to pay the difference between the amount received as Uniform Allowance (UA1) and the new Police Clothing Allowance (PCA) amount for employees in the eligible titles listed above.

The Earnings Begin Dates, Earnings End Dates and Department ID will be the same as the original payment on Time Entry. The check for all payments will be distributed to the employee’s current or most recent agency.

2003:  Employees who received a Uniform Allowance payment in 2003 will receive an adjustment of $450.  Employees who received a prorated 2003 Uniform Allowance payment will receive a prorated amount of the $450 adjustment.

2004:  Employees who received a Uniform Allowance payment in 2004 will receive an adjustment of $450.  Employees who received a prorated 2004 Uniform Allowance payment will receive a prorated amount of the $450 adjustment.

2005:  Employees who received a Uniform Allowance payment in 2005 will receive an adjustment of $450.  Employees who received a prorated 2005 Uniform Allowance payment will receive a prorated amount of the $450 adjustment.

2006:  Employees who received a Uniform Allowance payment in 2006 will receive an adjustment of $450.  Employees who received a prorated 2006 Uniform Allowance payment will receive a prorated amount of the $450 adjustment.

All retroactive adjustments for the Clothing Allowance will be paid in a separate check. There will be no direct deposit for this payment.

Correction Clothing Maintenance Allowance (CA2)
OSC will automatically insert an adjustment in Time Entry to pay the difference between the amount received as Uniform Allowance (UA1) and the new Correction Clothing Maintenance Allowance (CA2) amount for employees in the eligible titles listed above.

The Earnings Begin Dates, Earnings End Dates and Department ID will be the same as the original payment on Time Entry. The check for all payments will be distributed to the employee’s current or most recent agency.

2003:  Employees who received a Uniform Allowance payment in 2003 will receive an adjustment of $950.  Employees who received a prorated 2003 Uniform Allowance payment will receive a prorated amount of the $950 adjustment.

2004:  Employees who received a Uniform Allowance payment in 2004 will receive an adjustment of $950.  Employees who received a prorated 2004 Uniform Allowance payment will receive a prorated amount of the $950 adjustment.

2005:  Employees who received a Uniform Allowance payment in 2005 will receive an adjustment of $950.  Employees who received a prorated 2005 Uniform Allowance payment will receive a prorated amount of the $950 adjustment.

2006:  Employees who received a Uniform Allowance payment in 2006 will receive an adjustment of $950.  Employees who received a prorated 2006 Uniform Allowance payment will receive a prorated amount of the $950 adjustment.

All retroactive adjustments for the Correction Clothing Maintenance Allowance will be paid in a separate check. There will be no direct deposit for this payment.

Marine/Off Road Enforcement Pay (BOT)
For employees who are in an eligible title on or after the effective date of the payment (3/27/03 Administration), OSC will insert a new BOT row on the Additional Pay page with an annual earnings amount of $1,500 and the effective date of 3/27/03 or later for employees on the Administration cycle.

OSC will also insert new BOT rows on the Additional Pay page to reflect any status, eligibility, factor change or percentage changes on the Job Data page after 3/27/03 (Administration).

Hazardous Material Pay (HZM)
For employees who are in an eligible title on or after the effective date of the payment (3/27/03 Administration), OSC will insert a new HZM row on the Additional Pay page with an annual earnings amount of $1,500 and the effective date of 3/27/03 or later for employees on the Administration cycle.

OSC will also insert new HZM rows on the Additional Pay page to reflect any status, eligibility, factor change or percentage changes on the Job Data page after 3/27/03 (Administration).

Correction Command Pay (CCP)
For employees who are in an eligible title on or after the effective date of the payment (3/27/03 Administration or 4/03/03 Institution), OSC will insert a new CCP row on the Additional Pay page with an annual earnings amount of $1,500 and the effective date of 3/27/03 or later (Administration) or 4/03/03 or later (Institution).

OSC will also insert new CCP rows to the Additional Pay page to reflect any status, eligibility, factor change or percentage changes on the Job Data page after 3/27/03 (Administration) or 4/3/03 (Institution).

Location Pay (LOC)
4/1/03 LOC Increase to $1,236:  For employees who are in an eligible title on or after the effective date of the increase (3/27/03 Administration or 4/3/03 Institution) and have an existing LOC row in the amount of $1,200 on the Additional Pay page that is effective on or after the effective date of the increase, OSC will update the existing LOC row to $1,236. If the employee does not have an effective date of 3/27/03 Administration or 4/3/03 Institution, then a new effective dated row with an annual earnings amount of $1,236 will be inserted.

If an employee leaves a Location Pay eligible title in BU61, OSC will automatically insert a new LOC row on the Additional Pay page with that effective date and the appropriate Location Pay amount for the location.

Supplemental Location Pay (SUP)
4/1/03:  For employees who are in an eligible location on or after the effective date of the payment (3/27/03 Administration or 4/3/03 Institution), OSC will insert a new SUP row on the Additional Pay page with the appropriate annual earnings amount above and the effective date of 3/27/03 or later (Administration) or 4/3/03 or later (Institution).

OSC will also insert new SUP rows to the Additional Pay page to reflect any status, eligibility, County change, or percentage changes on the Job Data page after 3/27/03 (Administration) or 4/3/03 (Institution).

4/1/04:  For employees who are in an eligible location on or after the effective date of the payment (3/25/04 Administration or 4/1/04 Institution), OSC will insert a new SUP row on the Additional Pay page with the appropriate annual earnings amount and the effective date of 3/25/04 or later (Administration) or 4/1/04 or later (Institution).

OSC will also insert new SUP rows on the Additional Pay page to reflect any status, eligibility, County change, or percentage changes on the Job Data page after 3/25/04 (Administration) or 4/1/04 (Institution).

Recalculation of Military Stipends

The above salary increases will result in an increase to Military Stipends for employees who have received paid stipends during the raise periods. The salary increases also may result in employees becoming eligible to receive a stipend if the employee's new NYS salary now exceeds their Military salary. OSC will recalculate paid Military Stipends and determine whether an employee now is eligible to receive a paid Military Stipend.

For employees who will be receiving a higher biweekly Military Stipend, OSC will insert a row in the Job Data page with the Action/Reason of Pay Rate Change/Military Stipend Change (PAY/MSC), beginning the date the employee was entitled to the increased stipend and for each affected subsequent row.

For employees who now will be eligible for a biweekly Military Stipend, OSC will insert a row on the Job Data page with an Action/Reason of Paid Leave of Absence/Military Stipend (PLA/MLS) beginning the date the employee is entitled to the stipend and will insert a row in the Job Data page with the Action/ Reason of Pay Rate Change/Military Stipend Change (PAY/MSC) for each affected subsequent row.

Military Stipends that were paid in Time Entry with Earn Codes ADJ or MSP will be adjusted by OSC using Earn Code ADJ. OSC will also enter a General Comment explaining the adjustment.

All changes to Military Stipends and adjustments will be processed in Pay Period 26L, paychecks dated 4/4/07 (Administration) and 4/12/07 (Institution).

Automatic Retroactive Processing

OSC will automatically calculate retroactive payments resulting from the above increases.

For eligible employees who have worked in more than one (1) agency and have been paid by all agencies using the same Employee Record Number since the effective date of the increases, all retroactive adjustments will be paid in the most current agency.

For eligible employees who have worked in more than one (1) agency and have been paid from more than one (1) Employee Record Number since the effective date of the increases, the retroactive adjustment for earnings in each Employee Record Number will be paid in the most current agency, on the appropriate pay cycle, under each Employee Record Number.

Retroactive Adjustments for Additional Pay and Time Entry Earnings
Time Entry earn codes that are calculated based on an employee’s additional salary factors such as overtime (OTA) and holiday (HPA) will be automatically adjusted.

Pre-Shift Briefing (PS6) paid in Time Entry will also be automatically adjusted due to the above increases.

PS2 adjustments must be submitted by the agency in Time Entry.

Agency Actions for Retroactive Processing

Retroactive adjustments will be automatically calculated for regular, Additional Pay, and certain miscellaneous earnings based on the salary increases.

Time Entry earnings submitted with an amount will not be retroactively adjusted. Therefore, the agency must report the adjustments when the following earn codes were used to report earnings on or after 3/27/03: PS2, RGO, OTO, LTO, PLO, SOO, OTT, ADJ, APB and ES2.

Additional Miscellaneous Information and Procedures Regarding Retroactive Processing

  • If a check was returned on an AC 230 for dates on or after 3/27/03, the agency must review the retroactive adjustment for that employee, as the payroll system does not always consider AC 230s when processing retroactive adjustments. Therefore, the agency may need to report an adjustment of earnings.
  • If an employee received earnings on an AC 39 (Typewritten Payroll) prepared by OSC for earnings on or after 3/27/03, the agency must submit an adjustment for all earnings paid on the typewritten payroll.
  • If RGS was previously submitted using a date range that exceeded the number of days reported, the payroll system will calculate the adjustment of earnings based on the number of workdays within the range. Therefore, the agency must report an adjustment to reduce the automatic retroactive adjustment.
  • Adjustments for earnings that are calculated automatically, such as overtime, will be calculated incorrectly if the dates previously reported as a single entry on the Time Entry page overlap the effective date of a salary increase. The payroll system will calculate an adjustment for all earnings reported in the single entry based on the salary in effect on the Earnings End Date. Therefore, the agency must submit the necessary adjustment to reduce the automatic payment.

Agency Actions for Reporting Adjustments in Time Entry

Agencies must use the Earn Code AJR (Adjust Raise) on the Time Entry page to report the retroactive changes due to the implementation of the salary increases.

Earnings Code:

AJR

Earns Begin Date:

First Date of adjustment

Earns End Date:

Last Date of adjustment

Amount:

Amount to be adjusted

Comments:

Enter explanation of adjustment

Note:
Upon notification from OSC, agencies with employees in the title of Plain Clothes Detective who are eligible for PCA must delete the MA2 payment and add the PCA payment in Time Entry.

Agency Actions - Department of Environmental Conservation

Supplemental Location pay must be submitted manually for eligible Department of Environmental Conservation employees. A list of eligible employees in the appropriate titles has been sent to the agency for review. The agency must submit the payment of SUP on the Additional Pay page as follows:

  • Insert a new Additional Pay row with the Earnings Code SUP with an effective date equal to 3/27/03.  Use the appropriate annual earnings amount above. 
  • If the employee's status on 3/27/03 is not Active or Paid Leave of Absence and the employee becomes Active in BU 61 after 3/27/03 but before 3/25/04, insert a SUP row using the appropriate annual earnings amount above and the corresponding Job effective date.
  • If the employee went on Sick Leave at half pay between 3/27/03 and 3/25/04, insert a new effective dated SUP row to reflect the new calculation based on the half pay percentage.
  • If the employee’s status changes on Job to an ineligible bargaining unit or, Unpaid Leave, Terminated, Retired or Deceased, insert an end date in the SUP row to reflect the last date in the eligible position.
  • If an employee changes from an eligible county to another eligible county with a different SUP rate, insert a new effective dated SUP row to reflect the updated amount for the new county. 
  • Repeat the above steps using effective dates of 3/25/04 through present using the appropriate annual earnings amount above.

Control-D Reports

The following Control-D reports will be available after processing of the automatic increases:

NHRP704 Mass Salary Payment Report
This report identifies all employees who received the General Salary Increase.  The report identifies was all rows that were automatically increased in an eligible bargaining unit. Other fields on the report include the EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Action Reason and Increment Code.

NPAY771 Time Entry Payment Report
This report will be available after the automatic payment of the Uniform and Clothing Allowance adjustments are loaded into the Time Entry page. Fields on the report include EmplID, Employee Record Number, Employee Name, Earn Code, Earns End Date, Grade, Bargaining Unit, Amount, Number of Payments Processed and Total Payment Amount.

NHRP703 Mass Salary Additional Pay Report
This report identifies all employees receiving an automatic increase for Location Pay (LOC), Agency Law Enforcement Adjustment Differential (LED), Expanded Duty Pay (EXD), Marine/Off Road Enforcement Pay (BOT), Hazardous Material Pay (HZM), Corrections Command Pay (CCP), and Supplemental Location Pay (SUP). Fields on this report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit and Additional Pay Amount.

Deduction Information

All general deductions for employees whose status is Terminated, Retired or Deceased will be automatically cancelled by OSC with the exception of the following:


Code

             Narrative

410

Health Care Spending Account

420

NY Dependent Care Contribution

425

Repay State Loans/Debt

426

Higher Ed Repay State Loan

428

Dependent Care

433

Total Unemployment Ins Owed

500

Medicare Deficiency

501

Social Security Deficiency

GARNSH

Garnishments

HIATRG

Regular After Tax Health

HIATSP

Special After Tax Health Adj

HIBTRG

Regular Before Tax Health

HIBTSP

Special Before Tax Health Adj

Undeliverable Checks

Inactive employees may be eligible for a payment as a result of the salary adjustment. If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 456.

Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P) and a Report of Check Exchange (Form AC 1476-P).

For recipients of a previously deceased employee's payroll checks where a Next of Kin Affidavit and Report of Check Exchange forms have been submitted, OSC will accept a photocopy of these forms to process the exchange of the check.

Payroll Register and Employee’s Paycheck/Advice

All retroactive adjustments will be displayed on the payroll register and the employee’s paycheck stub or direct deposit advice.

Questions

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.