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Date:October 31, 2006
Bulletin Number:669
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Subject

2006 Uniform Cleaning and Maintenance Allowance for Employees Designated Management/Confidential (M/C) in Negotiating Unit Code 06

Purpose

To provide instructions to agencies for processing the 2006 Uniform Cleaning and Maintenance Allowance payment.

Affected Employees

Employees designated M/C employees in Negotiating Unit Code 06 who meet the eligibility criteria defined below.

Background

Pursuant to a GOER Memorandum dated October 11, 2006, a 2006 Uniform Cleaning and Maintenance Allowance payment is authorized for eligible M/C employees.

Effective Date(s)

This payment will be included in the regular paychecks dated November 29, 2006 for Administration agencies and December 7, 2006 for Institution agencies.

Payment Amount and Eligibility

The 2006 Uniform Cleaning and Maintenance Allowance payment amount is $875.00 for full-time eligible employees. Employees assigned to the Department of Correctional Services Shock Incarceration Correctional Facilities are eligible to receive a Uniform Cleaning and Maintenance Allowance payment of $925.00.

Employees in the following departments and titles are eligible for the payment, provided the eligibility criteria defined below are met:

Department of Correctional Services:

Deputy Superintendent of Security Services 2
Deputy Superintendent of Security Services 3
Correction Captain

Department of Environmental Conservation:

Director, Division of Law Enforcement
Assistant Director, Division of Law Enforcement
Director, Forest Ranger Services
Assistant Director, Forest Ranger Services
Environmental Conservation Investigator 4

Office of Parks, Recreation and Historic Preservation:

Chief of Regional Park Police 1
Chief of Regional Park Police 2
Chief of Regional Park Police 3
Director, Division of Law Enforcement
Asst. Director, Park Police, Division of Law Enforcement

To be eligible for the full payment, the employee must be full-time annual salaried and be Active on the payroll on November 1, 2006 (Administration) or November 8, 2006 (Institution).

Eligible employees who are on Leave with at least 50% pay on November 1, 2006 (Administration) or November 8, 2006 (Institution) are eligible for the full payment.

Eligible employees working part-time are entitled to a prorated amount based on their part-time percentage on November 1, 2006 (Administration) or November 8, 2006 (Institution).

Eligible part-time employees on Sick Leave at less than 50% pay are entitled to a prorated amount based on their regular part-time percentage prior to their leave.

Eligible employees on an approved Leave Without Pay on November 1, 2006 (Administration) or November 8, 2006 (Institution) are entitled to the payment, provided the employee returns to the payroll within one year of the eligibility date.

Eligible employees on Military Stipend on November 1, 2006 (Administration) or November 8, 2006 (Institution) are eligible for the payment on the payment dates noted above.

Agency Actions

To pay the 2006 Uniform Cleaning and Maintenance Allowance to eligible employees, enter the following information on the Time Entry page in Pay Period 16L for Administration agencies and Pay Period 17L for Institution agencies. The agency where the employee was employed on the eligibility date must submit the payment.

Earnings Begin Date:

Enter 11/1/06 (Administration) or 11/8/06 (Institution) or the date the employee returned to the payroll.

Earnings End Date:

Enter the same date as the Earnings Begin Date.

Earn Code:

UA7

Amount:

Enter the amount of payment.

 

Miscellaneous Payment Information

The 2006 Uniform Cleaning and Maintenance Allowance payment is not pensionable and is not included in the calculation of overtime.

Payroll Register and Employee’s Paycheck/Advice

The Earnings Code UA7 and the amount will be displayed on the payroll register. The earnings description “Uniform Allowance NU06" and the amount will be displayed on the employee’s paycheck stub or direct deposit advice.

Questions

Questions about eligibility should be directed to your Agency Labor Relations Office.

Questions about payment processing may be directed to your Payroll Auditor.