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Date: December 21, 2005 Bulletin Number: 608
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Subject

Revised Direct Deposit Form for NYS Employees

Purpose

To inform agencies that the Direct Deposit Form for NYS Employees
(AC 2772) has been revised to require employees to provide only the last four (4) digits of their Social Security number (SSN).

Affected Employees

Employees who enroll or change their Direct Deposit information.

Background

To comply with personal privacy laws, OSC will now require employees to supply only the last four (4) digits of the SSN on this form.

Effective Date(s)

Immediately.

OSC Actions

OSC has made available a new search method to help agencies identify employees in PayServ using only the last four (4) digits of the SSN, with or without using the Last Name field.

The revised Direct Deposit Form for NYS Employees (AC 2772). It is also available on the Payroll pages of the OSC Web site at http://www.osc.state.ny.us/payroll/files/ac2772.pdf.

Agency Actions

When an employee submits a new Direct Deposit Form for NYS Employees (AC 2772), agencies should use this new search method:

  • Open Direct Deposit in PayServ. Path: Home > Compensate Employees > Maintain Payroll Data (US) > Use >Direct Deposit.
  • In the EmplID field, you may do one of the following:
    • enter five (5) underscore characters followed by the last four (4) digits of the employee’s SSN.

    Example:


  • enter five (5) underscore characters followed by the last four (4) digits of the employee’s SSN. In the Last Name field, enter employee's last name and then hit "Enter."

Example:


  • Use the generated list to identify the employee in question and click on the correct employee's name. The Direct Deposit page will appear for entry of new or updated Direct Deposit information.

Agencies may wish to make this revised Direct Deposit form available to employees through links on their agency Web sites and in new employee orientation programs.

Agencies should destroy all previous Direct Deposit enrollment forms (AC 2772).

Agencies may contact OSC's Office Services by telephone at 518-474-3438 or by fax at 518-473-4560 to request a supply of this form.

Questions

Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.