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Date: May 10, 2005 Bulletin Number:561
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Subject

$500.00 Longevity Payment for Long-Term Seasonal Employees Represented by CSEA and PEF

Purpose

To provide agency procedures to process Longevity Payments and adjustments for overtime payments.

Affected Employees
Certain seasonal hourly employees in the Department of Environmental Conservation (09180) and the Office of Parks, Recreation and Historic Preservation (49XXX) who meet the eligibility criteria and are in the following bargaining units:
  • CSEA employees in Bargaining Units 02, 03, and 04
  • PEF employees in Bargaining Unit 05
Effective Date(s)

Effective 4/1/05. Agencies may start entering the payment as soon as practicable.

Background

Chapter 103 of the Laws of 2004 (CSEA) and Chapter 419 of the Laws of 2004 (PEF) provide for a $500.00 Longevity Payment for Long-Term Seasonal employees who meet the eligibility criteria stated below. The Longevity Payment is effective the first pay period of the fiscal year. If the employee is not Active in the first pay period of the fiscal year, the Longevity Payment is effective upon the employee’s return to the payroll, provided the employee returns within the fiscal year.

Eligibility Criteria

Employees who were Active in Pay Period 1 of Fiscal Year 2005-06 in a CSEA (BU 02, 03, 04) or PEF (BU 05) seasonal hourly position in Agency 49XXX or 09180 and had at least 1500 hours in pay status as a seasonal employee in each of the five (5) previous calendar years in either of these agencies are eligible for a $500.00 Longevity Payment.

For seasonal employees who were not Active in Pay Period 1 but become Active in a seasonal hourly position after Pay Period 1 and before 3/31/06 and otherwise meet the eligibility criteria stated above, the payment is effective the date of the return to the payroll.

 

Agency Actions
Beginning in Pay Period 1L, agencies may begin submitting the 2005 Longevity Payments for eligible employees and adjustments for overtime worked since the effective date of the payment.

The agency must use the following procedure when reporting the Longevity Payment of $500.00 on the Additional Pay page:

Earnings Code: LPS
Effective Date: 4/1/05 or date employee returns to the payroll
OT Effective Date: 3/31/05 (09180)
3/24/05 (49XXX) or date employee returns to the payroll
Annual Additional Earnings: $500.00
Earns End Date: End of Pay Period 26, 2006 (4/05/06(09180) or
3/29/06 (49XXX)
Goal Balance: Leave Blank

The agency must use the following procedure when reporting the Earn Code LAO (Longevity Payment Adjustment) in the Time Entry page to adjust previous and future overtime payments for the period 3/31/05 through 4/05/06 (09180) or 3/24/05 through 3/29/06 (49XXX).

When this code is used, the system will determine the amount of the LAO by multiplying the number of hours reported by $.38.

Earnings Begin Date: Enter the first date of overtime to be adjusted
Earnings End Date Enter the last date of overtime to be adjusted
Earn Code: LAO
Hours: Enter the number of overtime hours

If a seasonal employee has a position change or transfer into a non-seasonal position (e.g. Pay Basis Code is ANN) after the effective date of the LAO, the employee is no longer eligible for the Longevity Payment to be included in the calculation of overtime. Therefore, the agency must insert a row on the Additional Pay page as follows:

Earnings Code: LPS
Effective Date: Enter the last date the employee is eligible for the LPS in overtime calculation
OT Effective Date: Enter the original OT effective date
Annual Addl Earnings: LPS Amount will default in this field.
Earn End Date: Delete the existing Earn End Date and enter the last date the employee is eligible for the LPS in overtime calculation
Goal Balance: Re-enter $500.00

Questions
Questions regarding this bulletin may be directed to the Payroll Audit mailbox.