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Date: November 5, 2004 Bulletin Number: 510
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Subject

New Earnings Codes for Dual Certification Premium

Purpose
To inform NYS School for the Deaf and NYS School for the Blind of the Additional Pay Earnings Codes to pay Dual Certification Premium and provide instructions for payment procedures.
Affected Employees
NYS School for the Deaf and NYS School for the Blind employees receiving the Dual Certification Premium.
Background

Pursuant to the 2004 Memorandum of Agreement between the State of New York and the Public Employees Federation, a Dual Certification Premium continues to be payable to eligible NYS School for the Deaf and NYS School for the Blind employees.

OSC has created new Additional Pay Earnings Codes to pay the Dual Certification Premium to eligible employees. The Premium had been previously included in the employee’s salary but will now be paid through the Additional Pay page. Beginning in Pay Period 16, agencies must remove the Premium from the salaries of employees receiving the Premium and request corresponding Dual Certification Premium transactions in Additional Pay.

Employees who begin receiving the Dual Certification Premium in Pay Period 16 or later must be paid using the new Additional Pay Earnings Codes. The Premium should not be included in the employee’s salary.

Effective Date(s)
Beginning in Pay Period 16 (Institution), Checks dated 11/24/04.
New Additional Pay Earnings Codes

New Additional Pay Earnings Codes have been created to pay the Dual Certification Premium.

DUC (Dual Certification Premium) must be used to report the annual amount.

ADU (Adjust Dual Certification Premium) must be used to report adjustments to the Premium on Additional Pay.

Agency Actions Beginning Pay Period 16

Additional Pay

In Pay Period 16, agencies must submit Additional Pay transactions for employees currently receiving the Premium included in their salaries with the following information:

Earnings Code DUC
   
Effective Date 4/01/04 or date employee became eligible, if after 4/01/04
   
Annual Additional Earnings $1,082.00

Agencies must also enter any subsequent DUC rows as necessary to match the employee’s history record such as Terms, Leaves, Rein Leaves, etc.

Pay Rate Changes

Agencies must request corresponding Pay Change transactions reducing the employee’s salary using the Action/Reason codes of Pay Rate Change/CSL (Correct Salary) effective 4/01/04 or the date after 4/01/04 that the employee began receiving the Premium.

Agencies must also request Pay Change transactions for any subsequent rows that may appear in the employee’s history such as Terms, Leaves, Rein Leaves, etc.

The Additional Pay transaction will produce a positive retroactive adjustment and the Pay Rate Change will produce a negative retroactive adjustment. These retroactive adjustments will offset one another and no retroactive adjustment will be due to the employee.

Questions

Questions regarding this bulletin may be directed to the Salary Determination mailbox.