Date: April 2, 2004
Bulletin No. 475
|Affected Employees||Employees who appear on Control D Report NPAY752 – Social Security Number Verification.|
OSC issued Payroll Bulletin No.(s) 357, 364, 384 and 431 alerting Agencies that the IRS will start imposing fines and penalties on employers/State agencies starting with the 2002 W-2s whose Social Security information does not match SSA records.
Maintaining up-to-date Social Security information in the State Payroll System ensures accurate posting of Social Security earnings, and ensures that employees avoid problems when they become eligible for Social Security benefits.
The Social Security Administration recently added some new features to the verification system: Verification Code Indicators, and Deceased Indicator.
Verification Code Indicators:
SSA will now inform OSC if the person with matching name and SSN is listed as Deceased on SSA’s records.
OSC recently issued the 2003 employee W-2 file for comparison with SSA database records using the SSA’s Enumeration Verification System (EVS).
The result of this comparison is now available in Control D Report NPAY752.
Copies of letters and other documentation must be available in the event of an OSC review and/or IRS audit.
|Questions||Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.|