Purpose
To inform Agencies of the new Employee History Info Summary.
Effective Date
Immediately
Background
OSC has created a new page for Agencies and OSC staff. The Employee History Info Summary will display more information in one location. This page is in addition to the existing Job Summary and Statewide Job Summary pages and will provide payroll users another choice to view an employee's history. Hyperlinks have been added at the bottom of the page to navigate the user directly to the following pages:
- Job Data
- Job Approvals (FOR OSC USE ONLY)
- Additional Pay
- Time Entry
NOTE: Agencies will have access only to their own employees when using the hyperlinks.
Employee History Info Summary, Path and Source Information
The path for the new summary is: Home>PayServ Custom>PayServ Custom>Inquire>Employee History Info Summary
The Employee History Info Summary consists of two pages:
- Employee History Information provides a greater amount of employee information organized on one page. This summary is a representation of each row of Job Data in descending Effective Date and Sequence order. Each Empl Record Number will have a separate entry. The VIEW ALL button will open the history for review. The summary can be printed in its entirety.
- Additional Pay Summary provides a summary of all rows on the Additional Pay page in alphabetic order by Earnings Code and descending order of Effective Date. In addition to having all data elements listed, there is an additional field for Annual Additional Earnings such as Location, Inconvenience, Shift Differential, etc. For these earnings, the field Biw Pmt (Biweekly Payment) is the biweekly amount derived from the Annual Earnings amount. For example, Location pay, which is $1200 annually, will have $46.03 (non leap year) as the entry for Biw Pmt.
Employee History Information
The following chart lists the displayed fields, their descriptions and sources:
Field | Description | Source |
Effdt | Effective Date | Job Data |
Seq# | Sequence Number | Job Data |
EE Status | Employee Status | Job Data |
Act/Rea | Action/Reason Codes | Job Data |
Agency | Agency Code | Position Data |
Act Dt | Action Date | Job Data |
Pos# | Full Position Number | Position Data |
NYS Pos# | NYS Position Number | NYS Position Data |
Line# | Line Number | Position Data |
NYS Title | NYS Position Title | NYS Position Data |
Grade | NYS Position Grade | NYS Position Data |
BU | Bargaining Unit | NYS Position Data |
Anniv Dt | Anniversary Date | Job Data |
Inc Cd | Increment Code | Job Data |
Fis Sal | Fixed Incremented Salary | Job Data |
Salary | Salary | Job Data |
PBC | Pay Basis Code | Job Data |
Comp Rt | Compensation Rate | Job Data |
EE%/Ind | Employee Work Percentage/Full Part Time Indicator | Job Data |
Jur Cl | Jurisdictional Class | NYS Position Data |
Wk Sch | Work Schedule | Job Data |
Appt Cd | Appointment Code | Job Data |
Pay Grp | Pay Group | Job Data |
Pos FTE | Position Full time Equivalent | Position Data |
EE Type | Employee Type | Position Data |
Earn Prog | Earnings Program | NYS Position Data |
Company | Company | Position Data |
Long NYS Title | Long NYS Title | NYS Position Data |
Long Agency Name | Long Agency Name | Position Data |
Position Loc Code | Position Location Code | Position Data |
Additional Pay Summary
The following chart lists the displayed fields and their descriptions. Note that all data on this page is populated from the Additional Pay attributes:
Field | Descripiton |
Ern Cd | Earnings Code |
Eff Dt | Effective Date |
Earnings | The amount of the Annual Earnings (Location, Shift, etc.) or Annual Addl Earnings Field |
Biw Pmt | Biweekly payment of Adjustment type earnings (ALP Adjust Location Pay, PS1 Pre-Shift Briefing etc.) or the Derived Biweekly amount for an Annual Earnings |
Ot Eff Dt | Overtime Effective Date |
End Dt | End Date |
Goal Amt | Goal Amount |
Goal Bal | Goal Balance |
Action Dt | Action Date |
OKPay | Okay to pay |
Questions
Questions about the Employee History Info Summary should be directed to the Agency's Payroll Auditor.