|Date: October 24, 2003||Bulletin No. 434|
|Subject||New Earnings Codes for Tax Refunds Processed through PayServ|
|Purpose||To provide information regarding new Earnings Codes used by OSC in time entry for employees who are due a tax refund.|
|Affected Employees||Employees who are due tax refunds|
OSC receives tax refund requests for Federal, New York State, New York City,
Yonkers and Social Security/Medicare. These requests are the result of
incorrect coding of employees' tax status in Job Data or Employee Tax Data.
Currently OSC reviews the written requests and, if approved, processes a voucher through the Central Accounting System. A separate refund check is then mailed to the requesting agency.
Seven new Earnings Codes will now be used to process tax refunds through PayServ. This new process will allow agencies to view the refunds in the Payroll System. The new Earnings Codes are:
|OSC and Agency Procedures||
THESE NEW EARNINGS CODES ARE FOR OSC USE ONLY. Agency use of these codes will result in erroneous refund payments to employees.
|Payroll Register and Employee Paycheck||The Earnings Codes TF1 - TF7 and amount will be displayed on the payroll register. The earnings description and amount will be displayed on the employee's check .|
|Questions||Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.|