|Date: October 16, 2003||Bulletin No. 431|
|Subject||Verification of Social Security Numbers and Names for Calendar Year 2003|
|Purpose||To continue the collaborative effort between OSC and Personnel/Payroll Offices in reconciling Social Security numbers and names in the State Payroll System and the Social Security Administration (SSA) files.|
|Affected Employees||Employees who appear on the Control D NPAY752 Report - SSA Verification.|
OSC issued Payroll Bulletins 357, 364 and
384 alerting agencies that the IRS will start imposing fines and penalties on
employers/State agencies starting with the 2002 W-2s whose Social Security
information does not match SSA records.
Maintaining up-to-date Social Security information in the State Payroll System ensures accurate posting of Social Security earnings, and ensures that employees avoid problems when they become eligible for Social Security benefits.
OSC recently issued the 2003 employee data
file for comparison with SSA database records using the SSA's Enumeration
Verification System (EVS).
The October 2003 Report (NPAY752) is now available in Control D.
Copies of letters and other documentation must be available in the event of an OSC review and/or IRS audit.
|Questions||Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.|