Purpose
To notify agencies of AC-230 (Report of Check Returned for Refund or Exchange) procedures and deadlines.
Processing Rules For Returned Checks
Pursuant to the instructions on the AC-230, do not return any payroll checks to OSC for a partial refund if either of the following situations exist:
- The employee is still actively employed by your agency or any other state agency.
- The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be refunded.
Processing Dates
To efficiently prepare W-2s, AC-230's must be received by OSC no later than the following:
Check Date | Received by OSC |
---|---|
Prior to 10/01/03 | 10/31/2003 |
10/01/2003 to 10/31/2003 | 11/21/2003 |
11/01/2003 to 11/30/2003 | 12/12/2003 |
12/01/2003 to 12/31/2003 | 12/31/2003 Institution 01/07/2004 Admin. |
AC-230's received after these deadlines may not be reflected in the 2003W-2s. Accordingly, agencies will be responsible for issuing corrected W-2s for each affected employee.
Questions
Questions regarding this may be directed to the Payroll Deductions mailbox.