NYS Comptroller Seal

 

Bureau of State Payroll Services

 

  Date:  July 23, 2003 Bulletin No. 421

Subject New Earnings Code for Location Pay
Purpose To explain the use of the new Earnings Code LOM (Location Other Amount) for employees who receive a location pay amount other than $1,200.
Affected Employees Employees who work in Monroe County and certain employees at Hudson Valley DDSO (51210).
Effective
Date(s)
7/24/03 for Institution Agency
7/31/03 for Administrative Agencies
Background Agreements with various unions in New York State provide for additional compensation to employees working in particular locations in New York State. Full time annual employees in Executive agencies, whose principle place of employment or official station is in the five boroughs of NYC, (Bronx, Kings, NY City, Queens and Richmond), or in Suffolk, Nassau, Rockland, and Westchester counties receive an additional $1,200 added to their base salary. Full and part-time employees in UCS who work in these counties also receive $1,200.

Full time employees in Executive agencies and full and part-time employees in UCS, who were incumbent in a position represented by CSEA, DC-37, PBA, and PEF and those Designated Management Confidential (M/C) in Monroe County on March 31, 1985 receive $200. Employees represented by NYSCOPBA (BU01) and Council 82 (BU61) receive $203 annually.

Certain employees in Hudson Valley DDSO (51210) who work in Orange or Sullivan County are eligible for varying amounts of location pay per agency agreements with the employees' unions.
OSC Actions-Changes to LOC OSC has added edit minimums and maximums to the system for Additional Pay earnings to aid in data entry and to increase the accuracy of system validations. For Location Pay, the earnings code LOC (Location Pay) has had a minimum and maximum set at$1,200. Therefore, only $1,200 can be entered in the Earnings field for LOC.
New Location Pay Code-LOM OSC has set up the earnings code LOM (Location Pay other Amount) to be used for any amount of Location Pay that is not $1,200. This earnings code will allow agencies to enter varying amounts from $200 - $1,100.
Earnings Code Change to Eligible Employees
OSC will insert an Earn End Date on the last effective dated row on the Additional Pay Page for all earnings of LOC (Location Pay) that is not $1,200 for all employees who are active, on Leave with Pay, and employees on a Leave of Absence with the Reason of a Worker's Comp Leave. The earnings will be ended on the last day of the last pay period processed in PaySR: 7/23/03 for Institution and 7/30/03 for Administration.
OSC will add the new Earnings Code LOM (Location Pay other Amount) to these same employees with the employee's assigned location pay amount. The earnings will begin the first day of the first pay period processed in the new upgraded payroll system: 7/24/03 for Institution and 7/31/03 for Administration.

NOTE: After this change is made, if the employee is Terminated, Retired, or put on a Leave with No Pay retroactive to the effective date of the new Earnings Code, the system will not put a new end date on the LOC earnings as an earn end date already exists. Nor will it put an earn end date on the LOM earnings as the earn end date would be prior to the effective date. Retroactive processing will work as usual and create an overpayment as needed. The agency must submit a Data Change Request/Correct History asking OSC to delete the LOM code and to change the earn end date on the LOC to the correct date to the date of Termination.

OSC Listing OSC will provide a listing to those agencies whose employees have the new LOM code.
Agency Actions The agency must use the new code LOM after 7/24/03 Institution and 7/31/03 Administration for any changes to Location Pay for these employees and for inactive employees who are returning to the payroll who have Location Pay other than $1,200.

If there are any transactions retroactive to this change, the agency must insert a row on the earnings code, LOC, with the necessary information and submit a Data Change Correct History asking OSC to delete the LOM earnings code.

The agency must use established procedures and submit a Data Change Request /Correct History (COR) to make any changes to prior effective dated rows.
Questions Questions regarding this bulletin may be directed to the Payroll Audit mailbox.