Purpose

To explain the extension of Military and Training Leave Benefits and Stipends and the OSC process for the Stipend recalculation.

Eligible Employees

All Salaried (full and part-time), hourly, and per diem employees in CSEA, PEF, DC-37, Council 82, NYSCOPBA, UUP, GSEU, PBA, NYSPIA, and those designated Managerial/Confidential.

Effective Dates

Extension of Benefits is effective 01/01/03 for all eligible employees. Recalculations are effective 01/01/03. Exception, State Police Bargaining Units 07 and 17, which will be recalculated effective 03/27/03.

Background

Each Memorandum of Understanding (MOU) between the parties listed above and New York State, has been extended through December 31, 2004 in response to the continuing need for New York State employees in the National Guard and Reserves to be federally activated or activated by the Governor for military service related to the events of 9/11/01 and current events.

Agency Actions

Refer to the MOU's between NYS and respective bargaining units representatives and the DCS Advisory Memorandum.

OSC Actions

Recalculation of Military Stipends

The extension of the benefit provides for a recalculation of the military stipend based on the employee's New York State salary, including any raises, performance advance, longevity or grade changes, as of 01/01/03 and their original military wages. For employees in State Police Bargaining Units 07 and 17, the recalculation will be effective as of 03/27/03.

OSC will review all employees who were on the Military Stipend on 01/01/03, with or without pay, and recalculate the stipend as needed. If the employee had a salary change in the calendar year 2002 (through 3/27/03 for BU 07 and 17), the new biweekly wage amount will be used. The military wages of record for a pay period will be compared to the employee's new biweekly payment and if an increased amount for the Stipend is due, OSC will adjust the Stipend amount. OSC will also review all employees who were placed on the Military Stipend again after 01/01/03 and recalculate their stipends, if necessary. OSC will change the employee's record to reflect any increase in pay.

Any new salary not already reflected in the employee's history will be entered in the General Comments panel. For any leaves effective after 01/01/03, this new calculated salary should be used.

For any Military Leaves under this benefit that only first occur after 1/1/03, the salary at the time of the military orders should be used.

The new stipend amount will be entered on Job Data 1 using the action reason code of Pay Rt Chg (Pay Rate Change)/MSC (Military Stipend Change) for each effective date required.

These recalculations will be completed and entered by OSC and be reflected in paychecks dated 08/7/03 (Institution) and 08/13/03 (Administration).

Any retro adjustments will be automatically paid.

Listings

OSC will provide a list of affected employees.

Questions

Any questions about the benefit, please contact the Department of Civil Service.

Questions about the payment may be directed to the Payroll Audit mailbox.