In preparation for implementation of
the upgraded version (People Soft 8.3) of the Payroll System, OSC has
identified changes that must be initiated now to ensure appropriate
conversion of Direct Deposit information upon initiation of the upgraded
System. These changes are due to new functionality as follows:
version 8.3 requires agencies to select either Excess or Partial
Allowed as an option for each Direct Deposit account. The current
version does not require an option to be selected.
version 8.3 requires the Excess row to be listed as the last priority
for Direct Deposit distribution. In order to facilitate this change,
OSC has developed a structure for priority numbering. The new priority
numbering is 100, 200, 300, 400, 500, 600, 700, 800. The priority
number 999 will be used for the Excess row only.
OSC has contacted each Agency to provide the names of employees who
may be impacted by these changes. OSC has provided direction to
Agencies to mitigate any impact to these employees.
||EXCESS OR PARTIAL
OSC will automatically change any rows that do not have Excess or
Partial Allowed clicked to Partial Allowed.
OSC will automatically change the priority number for Excess Direct
Deposits to be 999.
To assure that new functional requirements and priority structure
remains uniform for all Direct Deposits, OSC will implement new edit
messages for Direct Deposit as follows:
Error Message: Only Excess
deposits can be a 999 Priority.
Explanation: If you do not want to make a transaction an Excess
deposit, the priority must be changed to other than 999. An employee cannot
have more than one Excess deposit per effective date.
Error Message: Priority must be 100, 200, 300, 400, 500, 600, 700,
800 or 999 (Excess deposits).
Explanation: Deposit priorities other than Excess can only be 100,
200, 300, 400, 500, 600, 700, 800 and Excess deposits must have a priority
Error Message: Partial allowed with 100% in % Net Pay field. If
Direct Deposit is for 100%, row must be Excess.
Explanation: Net Pay Percent cannot be 100%, if 100% is on Direct
Deposit form this deposit must be entered as excess with nothing entered in
percent or flat amount field. Excess rows must have a priority of 999.
Error Message: An Excess deposit cannot be made to issue a check.
Explanation: Excess deposits must be directed to a checking or
Error Message: If a deposit is directed to issue a check an Excess
deposit must exist.
Explanation: Without an Excess deposit any remaining money will be
delivered to the Employee through their paycheck by default. Adding an issue
check deposit without an excess deposit would be redundant.
Warning Message: Issue check not allowed.
Explanation: To cancel all Direct Deposits, insert a new effective
dated row and change status to Inactive. If canceling one Direct Deposit
where multiple Direct Deposits exist, highlight the priority number for the
deposit to be cancelled and delete row.
Please Note: A separate bulletin will be issued to further explain all
changes in functionality for Direct Deposit in Version 8.3.
by OSC are to review Direct Deposit records of employees who
potentially may be impacted by these changes and initiate adjustments
ONLY use priority numbers 100, 200, 300, 400, 500, 600, 700, 800 when
entering Direct Deposit information. Priority number 999 is to be used
for the Excess row only.