NYS Comptroller Seal  

Bureau of State Payroll Services

Date:  March 25, 2003

     Bulletin No.  377


Subject April 1, 2003 Performance Advances for Employees Represented by PS&T
Purpose To explain OSC's automatic processing and to provide agency instructions for payments not processed automatically.
Affected Employees Eligible employees in Bargaining Unit 05 PS&T
Effective Dates 03/27/03 (Administration) 
Checks dated 04/23/03 1L

04/03/03 (Institution) 
Checks dated 05/01/03 1L
Eligibility Criteria Performance Advance Requirements
PS&T represented graded employees whose base annual salary is below the job rate for their current position on the 04/01/02 Salary Schedule are eligible for a Performance Advance if they: 
(1) Complete one year of service in such position by March 31, 2003;  AND
(2) Did not receive a performance advance in October 2002; AND
(3) Were rated "Satisfactory" or its equivalent on their last annual evaluation date.
OSC Actions After payroll processing is complete for pay period 1L, OSC will process Performance Advances for eligible graded salaried employees whose status on 3/27/03 (Administration) or 4/3/03 (Institution) is Active, on Paid Leave of Absence (except those on military stipend) or on Workers' Compensation Leave.

Performance Advance (Increment code 0001)
OSC will automatically insert a row in the employee's Job Data panel effective 3/27/03 (Administration) and 4/03/03 (Institution) to reflect the performance advance (not to exceed Job Rate) using the Action/Reason of Pay Rt Chg (Pay Rate Change)/ PAV (Performance Advance).

Promote Recal (Increment code 0004)
Effective 3/27/03 (Administration) and 4/3/03 (Institution) for employees who are entitled to a revised salary based on their FIS (Fixed Incremented Salary), OSC will automatically insert a row in the employee's Job Data panel to reflect the FIS amount on the Job Data 3 panel using the Action/Reason of Pay Rt Chg/PMR (Promotion Recalculation).

Automatic Update of Increment Codes
After the performance advances are applied in period 1L, OSC will automatically update the increment codes, as appropriate, on the Job Data record using the Action/Reason of Data Chg (Data Change)/ CIC (Correct Increment Code).

Worker's Compensation
For employees who are receiving Worker's Compensation under the PEF Medical Evaluation Program, the supplement will be recalculated by OSC when processing payments for disability dates beginning 03/27/03 (Administration) and 04/03/03 (Institution).
Agency Actions Pay Period 1 The following procedures must be used by the agency when reporting transactions in pay period 1:
1. For Pay Changes, Position Changes, and Transfers requested on the Job Action Request or Transfer Request panel, and the effective date of the Action is on or before 3/27/03 (Administration) or 4/3/03 (Institution):
The agency must NOT include the performance advance in the salary rate reported in the Pay Rate field. 
The agency must report the April 2003 increment code.
2. For Pay Changes, Position Changes, and Transfers requested on the Job Action Request or Transfer Request panel, and the effective date of the Action is after 3/27/03 (Administration) or 4/3/03 (Institution):
The agency must include, if applicable, the performance advance in the salary reported in the Pay Rate field.
The agency must report the projected increment code for April 2004.
3. For PS&T employees due an automatic performance advance Pay Period 1 who receive an unsatisfactory rating, the agency must submit a Data Chg using the Reason of USP (Unsatisfactory Performance) and enter the increment code 0003.
4. For employees who are designated NS (Non Statutory) and equated to a PST grade and who meet the Performance Advance criteria, the agency must submit a Job Request to pay the Performance Advance. Use the Action Reason Pay Rt Chg/ PAV (Performance Advance).
Time Entry
To report miscellaneous earnings (e.g.: overtime), it is necessary to separate earnings by pay period so they will not overlap the effective date of the pay change.
Agency Actions Beginning Pay Period 2 Beginning pay period 2L, the agencies must submit the appropriate pay change effective the date of the return of all eligible employees who returned to the payroll from a Leave of Absence without Pay (except Workers Compensation Leave) or Paid Leave of Absence with a Reason of MLS (Military Stipend).

The Agency must submit the appropriate Pay or Position Changes for eligible employee's identified on the following Reveal Reports.
Reveal Reports The following Reveal reports will be available for agency review after the payments have been made. All reports will be sorted by agency code, then by employee name in alphabetical order.

Mass Salary Payment/Mass Increment Payment Report (NHRP704)
This report will identify all employees who received the automatic performance advance and the employee's increased salary. Other fields on the report include EmplID, Employee Record No, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Action Reason and Increment Code.

Mass Increment Payment Exception Report (NHRP708)
This report will identify employees who did not receive an automatic performance advance. Fields on the report include EmplID, Employee Record No, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, FTA Salary, FIS Amount and Increment Code. The report will identify the reason the employee's salary was not increased by identifying one of the following messages:

Salary below minimum 
Position and job do not match 
FIS missing 
FIS below current 
Increment code invalid 
Increment code missing
Questions Questions about Salary Increases may be directed to the Salary Determination mailbox.  All other questions may be referred to the payroll auditor.