Purpose

To explain OSC's automatic processing and provide instructions for payments not processed automatically.

Affected Employees

M/C employees in graded positions in bargaining units 06, 46 and 66. DOB approval of NS Salary Plans is required for employees in NS equated and non-equated positions prior to payment.

Effective Dates

3/30/2000 for Administration pay period 1 Lag, checks dated 4/26/2000.

4/6/2000 for Institution pay period 1 Lag, checks dated 5/4/2000.

Background

OSC has received approval from the Division of the Budget (Budget Bulletin D-1100, dated Monday, April 10, 2000) for the payment of M/C performance advances and longevity payments.

M/C PERFORMANCE ADVANCE REQUIREMENTS

Performance advances are payable to employees whose base annual salary is below the job rate of their current grade and who have thirteen complete pay periods of service in such grade between April 1, 1999 and March 31, 2000.

M/C LONGEVITY PAYMENT REQUIREMENTS

Employees in M/C positions (grades 603 - 617), who complete 5 or 10 years of continuous service as defined by Section 130.3(c) of the Civil Service Law, whose base annual salary is equal to or greater than the job rate of their grade are eligible for a longevity payment. The payment is effective the first day of the pay period following the completion of the required service. For employees with an increment code of 1995 who have had continuous paid service, the 5 year longevity payment is effective 3/30/2000 for Administration and 4/6/2000 for Institution.

OSC Automatic Actions - Pay Period 1

PERFORMANCE ADVANCES

• OSC will automatically apply the performance advance from the October 1, 1998 M/C Salary Schedule, based on the four digit increment code in the employee's record. The Action/Reason code will be Pay Rt Chg/Perf Adv (PAV) with an effective date of 3/30/2000 for Administration and 4/6/2000 for Institution.
• The performance advance row will be inserted in employees' records after OSC has approved all Job Requests submitted in pay period 1.
• NS employees will not receive automatic performance advances or longevity payments.
• OSC will correct, if applicable, all rows entered directly on the Job Data panel by agencies, when the effective dated row is later than 3/30/2000 for Administration and 4/6/2000 for Institution.

LONGEVITY PAYMENTS

For M/C employees in grades 603-617 with an increment code of 1995 and a salary at or above the job rate and below the 1st longevity step, OSC will automatically apply a 5 year longevity step($750 not to exceed the 2nd longevity step) in pay period 1 Lag. The Action/Reason code will be Pay Rt Chg/Long Pay (LGP) with an effective date of 3/30/2000 for Administration and 4/6/2000 for Institution.

Employees who reached the job rate of their grade on April 1, 1995 and subsequently had any breaks in service (complete payroll periods) must be identified. Agencies must request a Pay Rt Chg/Long Pay (LGP) in the appropriate pay period.

Listings

After pay period 1L is processed, agencies will receive the following listings:

1. Employees who received the automatic increase
2. Employees who did not receive an automatic increase (e.g., salary below hiring rate)
3. Employees with the increment code of 1991 in their records. This listing identifies employees who are projected to receive a 10 year longevity payment during the 2000-2001 fiscal year.

Agency Instructions - Pay Period 1

• For Position or Pay Changes resulting in a change in annual salary effective ON OR BEFORE the first day of period 1L, the agency must NOT include the performance advance/longevity payment in the Salary Rate on the Job Action Request panel. The increment code must be the increment code for April 2000. OSC will apply an automatic performance advance or longevity payment based on the increment code submitted. If applicable, the automatic increase will be applied after OSC has approved all Job Requests submitted in pay period 1.
• For Position or Pay Changes resulting in a change in annual salary effective AFTER the first day of pay period 1, the agency must include the automatic performance advance or longevity payment in the requested salary on the Job Request Panel and report the projected increment code for 2001.
• For employees who are not entitled to receive a performance advance or longevity payment in period 1 for performance reasons, agencies must request a Data Change on the Job Action Request Panel, using the Reason Performance Withheld (PWH) and enter the increment code 0003.
• For employees in NS positions who are due a performance advance or longevity payment, agencies must submit a Salary Plan to DOB for approval. Once approved, agencies must submit copies of the approved Salary Plan and amended Budget Certificates, if necessary, to OSC. Also, to increase the employee's salary, agencies must submit a Pay Rt Chg using the Reason Code PAV or LGP.

Time Entry

To report earnings (e.g., overtime), it is necessary to enter multiple rows if the earnings dates being reported overlap the effective date of the performance advance or longevity payment. The first row must be inserted to report earnings PRIOR to the first day of pay period 1. A second row must be inserted to report earnings effective ON OR AFTER pay period 1.

Agency Questions

Questions regarding the entitlement and processing of performance advances and longevity payments may be directed to the Salary Determination mailbox.

Questions regarding Time Entry processing may be directed to the Payroll Audit mailbox.