The purpose of this bulletin is to emphasize the need to combine vouchers of the same batch types into larger batches in order to improve efficiency and reduce processing time.

The batching procedure is the combining of similar documents into a manageable group for control, reference and submission to OSC for processing. As documents are routed, it is possible that some may be misplaced. Proper batching helps prevent this and assures that all the information intended to be entered into the system is actually received and entered.

Agencies should combine vouchers of the same batch type when possible. For a listing of batch types, see the New York State Accounting system User Procedures Manual, Volume VIII, Section 3.1145.