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Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures

Advisory Number: 35
Advisory Name: Voucher Payment Terms
Date Issued: 02/10/2014 Date Last Updated: 01/22/2018
Updates to the payment terms available in the Statewide Financial System (SFS) and clarification on the use of the “Due Now” payment term.

Guide to Financial Operations Chapter XII Section 5.F – Selecting the Appropriate Payment Terms

The Office of the State Comptroller (OSC) updated the list of payment terms available in the SFS.  Agencies should contact the SFS Help Desk at to request a new payment term be added to the SFS.  Payment terms are generally based on a 30 day “net” period; however, for payments to qualified small business vendors, the SFS will automatically map the existing payment terms to 15 day terms. Agencies should not override these terms.

Agencies should not update the payment term to “Due Now” because it negates discount terms and reduces interest earnings.  However, agencies are permitted to use the term “Due Now” for the following types of payments:

  • Benefit payments
  • Interagency bills
  • Refunds
  • Land purchases

For circumstances such as year-end, federally-funded and emergency payments, agencies should adjust the scheduled due date rather than the payment term to enable the SFS to pay the voucher at the appropriate time.  For assistance, please contact the Bureau of State Expenditures’ Customer Service Help Desk at (518) 474-4868, or by email at

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