Since 1976, elected and appointed officials have been required to record and submit a record of work-related activities (log) to their employers if:

• They are members of the Retirement System and
• Do not use your time keeping system that shows hours worked. (This includes systems that keep track of accruals used and attest that, other than time charged to accruals, full hours were worked.)

To help ensure that elected and appointed officials receive appropriate service credit, changes and additions to the process of reporting elected and appointed officials to the Retirement System became effective August 12, 2009.

The chart below summarizes the differences in recording and reporting requirements between the new regulation and the old regulation:

Comparison of Old vs. New Regulation 315.4

Elected and Appointed Officials
OLD:	Prepared one-month log of time worked
NEW:	Prepare three-month log of time worked
OLD:	Submitted log to legislative body
NEW:	Submit log to clerk of legislative body
OLD:	Not specified
NEW:	Log and resolution must be submitted following new election or appointment
	May attest that previous log is still valid for up to eight years
	May submit new log if previous log is not representative

Governing Body
OLD:	Legislative Body passed standard work day resolution
NEW:	Legislative Body passes standard work day and reporting resolution which: Cites the expiration date of each term/appointment Attests that the time record has been received Specifies how many days will be reported for each official (based on log)

Clerk or Secretary
OLD:	Not specified
NEW:	Resolution to be posted on governing body’s public website for at least 30 days
	Official Copy of Resolution to be sent to the State Comptroller
	Clerk or secretary retains copy of time logs for at least 10 years